HRIS Analysts

University of Utah; Salt Lake City (UT); On-site; USD 48,000 - 64,000; Full time

Job summary

The University of Utah is seeking an entry-level HRIS Analyst in the General Professional track to assist with HRIS administration, data accuracy, and operational support.

Under close supervision, you will perform data audits, run queries, correct employee records, and help ensure payroll, benefits, and compliance data remain consistent.

This role emphasizes strong analytical skills and discretion when handling confidential information.

Qualifications

• Bachelor's degree or equivalent plus related HRIS experience.
• Strong analytical and problem-solving abilities with data discrepancies.
• Ability to manage recurring daily, pay-period, and fiscal-year tasks.

Responsibilities

• HRIS data integrity and auditing across HR, Benefits and Payroll.
• Manual ePAF processing, review requests, and department approvals.
• Affiliate IDs creation and maintenance; PeopleSoft department data.
• Research and resolve duplicate IDs with Hospital IS and Registrar's Office.
• Assist payroll, benefits, ACA processing, and wellness file each pay period.
• HRIS application support, troubleshooting, and process improvements.
• Communicate with departments to resolve data issues and protect confidentiality.
• Perform related duties as assigned.

Skills

Analytical skills

Attention to detail

Data governance

Communication

Confidentiality

Education

Bachelor's degree (or equivalency) in related field

Master's degree (or equiv) preferred

Tools

PeopleSoft

HRIS systems

MyTime

ePAF processing

Job description

Job Summary

HRIS Analyst Assist with the administration, maintenance, and support of Human Resource Information Systems (HRIS) and related systems supporting Human Resources operations. Perform routine system maintenance, data audits, troubleshooting, and data corrections to ensure the accuracy, integrity, and consistency of employee, job, payroll, benefits, and organizational data.

Responsibilities include creating and maintaining affiliate IDs, establishing timecard approver access in MyTime, reviewing and correcting employee job data based on Manual Request ePAFs, maintaining PeopleSoft department data, and executing scheduled queries and processes to support payroll, benefits, compliance, and HR operations. Analyze discrepancies across HR systems, identify root causes, determine appropriate corrective actions, and coordinate with departments and other institutional partners to resolve issues.

The position requires strong analytical skills, exceptional attention to detail, an understanding of the relationships between employee job data, benefits eligibility, and paycheck processing, and the ability to handle sensitive employee information accurately and confidentially. Communicate with departments to clarify incomplete or inconsistent requests and follow established procedures, policies, and approval requirements before making changes to employee records.

This is an entry-level position in the General Professional track. Work assignments are performed under close supervision, with limited latitude for independent judgment and escalation of complex or ambiguous issues to senior HRIS staff or management.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Responsibilities

• HRIS Data Integrity and Auditing: Run daily and pay-period queries to identify data discrepancies; analyze results, research issues, make appropriate corrections, and validate data accuracy across HR, Benefits and Payroll functions
• Manual ePAF Processing: Review and interpret manual employment requests, determine necessary job data corrections, assess potential impacts on payroll and benefits, obtain departmental clarification as needed, and secure required faculty permission before processing faculty requests.
• Affiliate IDs: Create and maintain affiliate IDs in accordance with institutional affiliate identification procedures, including reviewing existing records and performing appropriate searches to help prevent duplicate IDs.
• PeopleSoft Department Maintenance: Maintain department table data, including department status, locations, and managers.
• Duplicate ID Resolution: Research potential duplicate employee, affiliate, and student IDs and coordinate with Hospital IS and the Registrar's Office to determine appropriate resolution and authorized deletion.
• Payroll, Benefits, and Compliance Processes: Assist with fiscal-year contract data cleanup, adding COBRA beneficiaries as needed for ACA processing, and process wellness file every pay period.
• HRIS Application Support: Assist with HRIS system maintenance, troubleshooting, testing, data corrections, documentation, and process improvements to support accurate and efficient HR operations.
• Customer Service and Compliance: Communicate with departments and institutional partners to resolve data issues, obtain missing information, and clarify requests. Protect confidential information and follow established policies, approval requirements, and processing deadlines.
• Other Duties: Perform related duties as assigned.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

HRIS Analyst, I: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience working with an HRIS system or a master’s (or equivalency) degree.

• Requires moderate skill set and proficiency in discipline. Prior experience as an HRIS Analyst.
• Strong analytical critical-thinking, and problem-solving skills, with the ability to identify data discrepancies, evaluate possible causes, and determine appropriate corrective actions
• Strong organizational skills and the ability to manage recurring daily, pay-period, and fiscal-year assignments within established deadlines.
• Ability to learn and support HRIS applications, system