HR Support Specialist

Springfield Empowerment Zone Partnership; Springfield (MA); On-site; USD 42,000 - 64,000; Full time

Job summary

Springfield Public Schools is seeking an HR Assistant to provide primary support to the Human Resources Department and collaborate with HR Administrators and Analysts on district projects and goals.

The role handles hiring paperwork, data entry in MUNIS, confidentiality, and coordination with payroll, benefits, and retirement, while performing standard office duties in a busy educational environment.

Qualifications

• Associate's degree in Business, Administration, Human Resources, or related field.
• Minimum 1-2 years’ experience, including experience in office setting handling confidential and sensitive information.

Responsibilities

• Processes new hires, transfers, salary changes, resignations and retirements to several different bargaining units within the MUNIS system.
• Assists with the verification of applicants and staff to ensure certification and licensure are valid.
• Updates education levels from original transcripts into MUNIS system
• Gathers and reviews Loan Forgiveness forms that have been submitted by employees.
• Reviews and assists with processing new hire or termination paperwork for all employees
• Schedules and meets with new hires to review and submit their paperwork to the Human Resources Analyst
• Functions include mailing, filing and scanning for new hires, transfers, changes, salary changes, resignations and retirements
• Contacts employees to report for hiring sessions, meets with them to verify accuracy and completion of paperwork and processes relevant documentation
• Answers questions and distributes forms to the appropriate departments such as payroll, benefits and retirement.
• Performs administrative duties which includes answering phone, scanning, performing word processing, operating office machines and technology and organizing and maintaining files.

Skills

Contracts knowledge

New hire forms

Multi-tasking

Computer skills

Interpersonal skills

Communication

Education

Associate's degree in Business Administration or related

Job description

Springfield Public Schools is seeking an HR Assistant to provide primary support to the Human Resources Department and collaborate with HR Administrators and Analysts on district projects and goals.

The role handles hiring paperwork, data entry in MUNIS, confidentiality, and coordination with payroll, benefits, and retirement, while performing standard office duties in a busy educational environment.