HR Support & Onboarding Specialist

Odessa-Marriott-Hotel-; Odessa (TX); On-site; USD 38,000 - 48,000; Full time

Job summary

Odessa Marriott Hotel is seeking an HR Administrative Assistant to support the human resources team. You will maintain employee records, assist with recruitment, and help with onboarding activities while ensuring confidentiality and compliance with labor laws.

Ideal candidates have a high school diploma or equivalent, proven administrative experience, strong MS Office and HRIS skills, and excellent organizational and communication abilities.

Qualifications

• High school diploma or equivalent required; office workflow.
• Proven experience in an administrative or assistant role.
• Strong knowledge of basic HR principles and labor regulations.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with HR information systems (HRIS).
• Excellent organizational skills with the ability to manage multiple tasks and maintain confidentiality.

Responsibilities

• Maintain and update employee records in HR databases and physical files with accuracy and confidentiality.
• Assist in the recruitment process by posting job openings, scheduling interviews, and communicating with candidates.
• Assist with onboarding activities including preparing new hire documentation and orientation sessions.
• Assist with employee inquiries regarding HR policies, benefits, and procedures in a timely and professional manner.
• Prepare HR reports and assist with compliance audits to ensure adherence to labor laws and company standards.
• Organize and maintain HR documents, such as performance evaluations, and disciplinary records.
• Collaborate with other departments to support HR initiatives and employee engagement programs.
• Attends meetings as invited and requested.
• Other duties as assigned.

Skills

Administrative experience

MS Office (Word, Excel, Outlook)

HRIS experience

Confidentiality

Organizational skills

Communication skills

Note-taking/writing

Education

High school diploma or equivalent

Tools

HRIS software

ADP or similar HR system

Job description

Odessa Marriott Hotel is seeking an HR Administrative Assistant to support the human resources team. You will maintain employee records, assist with recruitment, and help with onboarding activities while ensuring confidentiality and compliance with labor laws.

Ideal candidates have a high school diploma or equivalent, proven administrative experience, strong MS Office and HRIS skills, and excellent organizational and communication abilities.