HR Support Assistant

University of Pittsburgh; Pittsburgh (Allegheny County); Hybrid; USD 23,000 - 32,000; Full time

Job summary

University of Pittsburgh is seeking an HR Support Assistant to provide high-volume administrative, filing, and recruitment coordination support for SHRS. The role includes managing personnel files, supporting hiring processes, and maintaining HR communications across a hybrid on-campus/remote arrangement.

The position covers front desk duties one day per week, logs Status Quo Committee requests, and audits process documentation.

Qualifications

• Associate degree with 2 years of relevant office experience.
• Strong organizational skills with exceptional attention to detail.
• Excellent interpersonal, written, and verbal communication abilities.
• Proven ability to manage multiple tasks, adapt to changing priorities, and meet deadlines in a fast-paced setting.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Filing completed HR forms and documents into personnel files.
• Provide recruitment support.
• Log and save HR Actions email correspondence and related documents.
• Cover front desk on the 8th floor one day per week.
• Log and track Status Quo Committee requests.
• Audit HR process documentation to identify gaps and needs.
• Organize and clean SharePoint folders and support adjunct renewals.
• Perform other duties as assigned.

Skills

Organizational skills

Attention to detail

Interpersonal comms

Written communication

Multitasking

Microsoft Office

Education

Associate degree

Tools

Word

Excel

Outlook

PowerPoint

Job description

The HR Support Assistant will provide high-volume administrative, filing, and recruitment coordination support to the HR team during a period of elevated workload. Essential functions include filing completed HR forms and other supporting documents into the appropriate personnel files, providing recruitment support, and logging and saving SHRS HR Actions email correspondence and related documents. The role also covers the 8th floor suite front desk 1 day per week, logs and tracks Status Quo Committee requests, and audits existing HR process documentation to identify what exists and what needs to be created or updated. Additional responsibilities include organizing and cleaning up SharePoint folders, supporting the process for adjunct renewals, and performing other duties as assigned.

Qualifications

• Associate degree with 2 years of relevant office experience.
• Strong organizational skills with exceptional attention to detail.
• Excellent interpersonal, written, and verbal communication abilities.
• Proven ability to manage multiple tasks, adapt to changing priorities, and meet deadlines in a fast-paced setting.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

All Temps

Department

SHRS-Office of the Dean

Campus

Pittsburgh

Minimum Education Level Required

Associate's Degree

Average number of working hours per week for this assignment

37.5

Work Schedule

M-F 8:30am - 5:00pm

Work Arrangement

Hybrid: Combination of On-Campus and Remote work as determined by the department.

Requested Pay Rate

20.00

Background Check

For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances

Not Applicable

Required Documents

Resume, Cover Letter