HR Specialist: Onboarding, Benefits & Compliance

FleetPride; Irving (TX); On-site; USD 42,000 - 70,000; Full time

Job summary

FleetPride is seeking an HR Specialist to provide administrative and operational support across HR functions, including benefits administration, onboarding, compliance, leave management, and employee record handling. This role is a key contact for inquiries and helps ensure accurate documentation and consistent HR service delivery.

Bachelor’s degree preferred but not required; 1–3 years in an administrative/HR-related role is desired. The position is based in Irving, TX with typical office hours.

Qualifications

• Over 1 year, up to and including 3 years experience in an administrative position.
• Experience in Human Resources related capacity highly desired.

Responsibilities

• Serve as the primary point of contact for the HR Department hotline and direct inquiries to the appropriate team members.
• Provide general benefits support to employees by responding to inquiries in person or via phone and email.
• Manage and process HR department invoices, ensuring accuracy and timely payment processing.
• Monitor and manage the onboarding email inbox to ensure timely responses and follow-up.
• Coordinate new hire onboarding communications by sending onboarding instructions and related information to hiring Managers.
• Conduct weekly audits of new hire onboarding progress to ensure completion of required steps and documentation.
• Review and audit employee Form I-9 documentation for completeness and compliance.
• Process unemployment claims submitted online or through mail.
• Prepare and process employment verification letters upon request.
• Assist with the preparation and completion of Medical Support Notices.
• Support benefits compliance activities, including 401(k) audits, nondiscrimination testing (NDT), EEO reporting, and ACA reporting.
• Assist with the preparation, review, and reconciliation of benefits audit reports.
• Support annual Open Enrollment activities, including employee communications, enrollment administration.
• Assist with the administration of leaves of absence (LOA), including documentation, tracking, and employee support.
• Provide administrative and coordination support for acquisition-related HR projects.
• Review and maintain employee personnel files to respond to inquiries and support employment-related actions.
• Coordinate incoming and outgoing mail distribution and overnight package shipments.
• Perform other HR-related duties and special projects as assigned.

Skills

Microsoft Excel

Microsoft Word

Microsoft Access

Workday

Active Listening

Time management

Organization

Written Communication

Oral Communication

Education

Bachelor’s degree preferred

Tools

Workday

Job description

FleetPride is seeking an HR Specialist to provide administrative and operational support across HR functions, including benefits administration, onboarding, compliance, leave management, and employee record handling. This role is a key contact for inquiries and helps ensure accurate documentation and consistent HR service delivery.

Bachelor’s degree preferred but not required; 1–3 years in an administrative/HR-related role is desired. The position is based in Irving, TX with typical office hours.