HR Specialist

FleetPride; Irving (TX); On-site; USD 42,000 - 70,000; Full time

Job summary

FleetPride is seeking an HR Specialist to provide administrative and operational support across HR functions, including benefits administration, onboarding, compliance, leave management, and employee record handling. This role is a key contact for inquiries and helps ensure accurate documentation and consistent HR service delivery.

Bachelor’s degree preferred but not required; 1–3 years in an administrative/HR-related role is desired. The position is based in Irving, TX with typical office hours.

Qualifications

• Over 1 year, up to and including 3 years experience in an administrative position.
• Experience in Human Resources related capacity highly desired.

Responsibilities

• Serve as the primary point of contact for the HR Department hotline and direct inquiries to the appropriate team members.
• Provide general benefits support to employees by responding to inquiries in person or via phone and email.
• Manage and process HR department invoices, ensuring accuracy and timely payment processing.
• Monitor and manage the onboarding email inbox to ensure timely responses and follow-up.
• Coordinate new hire onboarding communications by sending onboarding instructions and related information to hiring Managers.
• Conduct weekly audits of new hire onboarding progress to ensure completion of required steps and documentation.
• Review and audit employee Form I-9 documentation for completeness and compliance.
• Process unemployment claims submitted online or through mail.
• Prepare and process employment verification letters upon request.
• Assist with the preparation and completion of Medical Support Notices.
• Support benefits compliance activities, including 401(k) audits, nondiscrimination testing (NDT), EEO reporting, and ACA reporting.
• Assist with the preparation, review, and reconciliation of benefits audit reports.
• Support annual Open Enrollment activities, including employee communications, enrollment administration.
• Assist with the administration of leaves of absence (LOA), including documentation, tracking, and employee support.
• Provide administrative and coordination support for acquisition-related HR projects.
• Review and maintain employee personnel files to respond to inquiries and support employment-related actions.
• Coordinate incoming and outgoing mail distribution and overnight package shipments.
• Perform other HR-related duties and special projects as assigned.

Skills

Microsoft Excel

Microsoft Word

Microsoft Access

Workday

Active Listening

Time management

Organization

Written Communication

Oral Communication

Education

Bachelor’s degree preferred

Tools

Workday

Job description

FleetPride is the largest after-market distributor of heavy-duty truck and trailer parts in the U.S. with some of the best and brightest people in the business! Partner with the best in the heavy-duty industry The Human Resources Specialist provides administrative and operational support across various HR functions, including benefits administration, employee onboarding, compliance, leave of absence administration, and employee record management. This role serves as a key point of contact for employee and management inquiries, maintains accurate documentation, and supports departmental initiatives to ensure efficient and consistent delivery of HR services.

DUTIES & RESPONSIBILITIES

• Serve as the primary point of contact for the HR Department hotline, directing inquiries to the appropriate team members.
• Provide general benefits support to employees by responding to inquiries in person or via phone and email.
• Manage and process HR department invoices, ensuring accuracy and timely payment processing.
• Monitor and manage the onboarding email inbox to ensure timely responses and follow-up
• Coordinate new hire onboarding communications by sending onboarding instructions and related information to the hiring Managers.
• Conduct weekly audits of new hire onboarding progress to ensure completion of required steps and documentation.
• Review and audit employee Form I-9 documentation for completeness and compliance.
• Process unemployment claims submitted online or through mail.
• Prepare and process employment verification letters upon request.
• Assist with the preparation and completion of Medical Support Notices.
• Support benefits compliance activities, including 401(k) audits, nondiscrimination testing (NDT), EEO reporting, and Affordable Care Act (ACA) reporting.
• Assist with the preparation, review, and reconciliation of benefits audit reports.
• Support annual Open Enrollment activities, including employee communications, enrollment administration.
• Assist with the administration of leaves of absence (LOA), including documentation, tracking, and employee support.
• Provide administrative and coordination support for acquisition-related HR projects.
• Review and maintain employee personnel files to respond to inquiries and support employment-related actions.
• Coordinate incoming and outgoing mail distribution and overnight package shipments.
• Perform other HR-related duties and special projects as assigned.

Bachelor’s Degree preferred not required.

KNOWLEDGE & EXPERIENCE

Over 1 year, up to and including 3 years experience in an administrative position. Experience in Human Resources related capacity highly desired.

SKILLS & ABILITIES

• Intermediate to advanced user knowledge of Microsoft Excel, Microsoft Word, and Microsoft Access. Familiarity with Workday is preferred.
• Active Listening: Giving full attention to what other people are communicating; taking time to understand the points being made, asking questions as appropriate and not interrupting at inappropriate times.
• Communicating: Conveying information to others in an effective manner.
• Time management: Managing one’s time productively and efficiently.
• Ability to organize and prioritize tasks.
• Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
• Writing: Communicating effectively in writing as appropriate for the needs of the audience.
• Social Perceptiveness: Being aware of others' reactions and understanding why they react as they do.
• Service orientation: Actively looking for ways to help people.
• Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Coordination: Adjusting actions in relation to others’ actions.
• Oral Expression: The ability to communicate information and ideas in speaking so others will understand.
• Oral Comprehension: The ability to understand information and ideas presented through spoken words and sentences.
• Written Comprehension: The ability to understand information and ideas presented in writing.
• Written Expression: The ability to communicate information and ideas in writing so others will understand.
• Problem Sensitivity: The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
• Deductive Reasoning: The ability to apply general rules to specific problems to produce answers that make sense.
• Originality: The ability to come up with unusual or clever ideas about a given topic or situation, or to develop creative ways to solve a problem.

WORK ENVIRONMENT

The performance of this position may require exposure to the warehouse areas where certain areas may require the use of personal protective equipment such as steel toed shoes and safety glasses. The primary environment is characterized by ambient room temperatures, lighting and traditional office equipment found in a typical office environment.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday. Occasional lifting of items up to 25 pounds (files, computer printouts on occasion) This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.

FleetPride is the leader in the industry comprised of retail, service, distribution and wholesale divisions.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Headquartered in Irving, TX, FleetPride is the nation’s largest distributor of heavy duty parts and service in the independent heavy duty aftermarket.

FleetPride’s sophisticated network of over 450 locations, more than 110 service centers, and six distribution centers ensures customers get the parts and services they need, when and where they need them.

We also offer heavy duty expertise with some of the best and brightest people in the industry.

FleetPride offers career opportunities for self-motivated professionals and now boasts more than 5,500 experts who are empowered and driven to create tailored solutions and solve problems for each customer’s unique needs.