HR Specialist - Leave & Compliance

Monte Nido & Affiliates; Miami (FL); Remote; USD 70,000 - 82,000; Full time

Job summary

A leading company in healthcare is seeking an HR Specialist focused on Leave of Absence and Compliance. This role involves managing employee leave requests, ensuring adherence to legal requirements, and providing compliance reporting. The ideal candidate will have strong communication skills and a deep understanding of leave laws. Competitive salary and comprehensive benefits are offered.

Benefits

Medical, dental, and vision insurance

Retirement

Company-paid life insurance

Employee Assistance Program (EAP)

Flexible Spending Account (FSA)

Health Savings Account (HSA)

Paid time off

Qualifications

• Minimum of 5 years of experience in human resources.
• Strong understanding of federal and state leave laws.

Responsibilities

• Administer all employee leaves, including FMLA and short-term disability.
• Advise on federal, state, and local labor laws.
• Prepare and maintain compliance-related reports.

Skills

Communication

Problem-solving

Attention to detail

Organizational skills

Education

Bachelor's degree

Tools

ADP Workforce Now

Job description

We save lives while providing the opportunity for people to realize their healthy selves.

HR Specialist - Leave of Absence & Compliance Specialist

Remote

Monte Nido has been delivering proven treatment for eating disorders for over two decades. Our model of treatment blends the personalized and medically sophisticated care for which we are known with the latest research and strategies for those overcoming eating disorders. Our treatment setting is intimate with a high staff to client ratio, and an emphasis on individual therapy and highly-individualized treatment.

We are seeking a highly organized and detail-oriented HR Specialist : Leaves & Compliance Administrator to join our HR Operations team. This individual will be responsible for managing and overseeing the organization's leave of absence programs. This includes managing employee leave requests, maintaining accurate records, and ensuring that the company adheres to legal requirements in administering various leave types, such as Family and Medical Leave Act (FMLA), short-term disability (STD), workers compensation and other company-specific leave policies. In addition, this role will be responsible for Human Resources compliance reporting to government agencies such as EEO-1, OSHA logs, DOL / BLS, OEWS as well as OIG checks and similar requirements.

The ideal candidate will have strong communication skills, a deep understanding and passion for supporting employees through the leave process and an up to date understanding of compliance with all applicable regulations.

Salary range : $70,000-$82,000 depending on experience.

LI-REMO

Total Rewards :

Discover a rewarding career with us and enjoy an array of comprehensive benefits! We prioritize your success and well-being, providing :

• Competitive compensation
• Medical, dental, and vision insurance coverage (Benefits At a Glance)
• Retirement
• Company-paid life insurance, AD&D, and short-term disability
• Employee Assistance Program (EAP)
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Paid time off
• And many more!

We are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Responsibilities Include :

Leave of Absence Administration

• Administer all employee leaves, including but not limited to FMLA, short-term disability, state leave programs, long-term disability, and workers' compensation - ensuring proper documentation is provided and procedures followed.
• Serve as the primary point of contact and guidance for employees and managers regarding leave of absence requests and return to work processes for employees.
• Manage the leave process end-to-end leave process, from eligibility determination to employee return-to-work planning, guidance and support.
• Maintain a clear and accurate tracking system for employee leave, ensuring timely and accurate documentation and coordinate with the appropriate stakeholders to ensure proper processing before, during, and after leaves (e.g., benefits admin)
• Collaborate with HR Business Partners, managers and healthcare providers to facilitate employees' successful return to work following extended leaves and to ensure consistent application of accommodation procedures.
• Serve as the subject matter expert on managing requests for reasonable accommodations and overseeing the interactive process with employees and managers.

Accommodations, Workers Compensation, & Unemployment Administration :

• Review requests for work accommodations, including transitional work assignments and / or long-term accommodations
• Engage with appropriate stakeholders during the ADA interactive process, including understanding and explaining reasonable accommodation, undue hardship, and the reassignment process.
• Provide proficient and cost-effective accommodation recommendations that both support the team member and the business. Educates and influences internal business partners to support a final determination of reasonable accommodations.
• Oversee workers compensation program, by filing claims and communicating with vendor as employees / managers.
• Reconcile annual workers compensation audit

Compliance Guidance & Oversight :

• Advise on federal, state, and local labor laws, including FMLA, ADA, Workers' Compensation, and other relevant leave and HR compliance laws.
• Ensure HR policies and procedures related to employee leave follow all applicable regulations.
• Advise and educate management on legal requirements regarding employee leave, accommodation, and return-to-work procedures.
• Complete annual required compliance reporting such as EEO-1, OSHA logs, DOL / BLS surveys, OEWS reporting.
• Use vendor partner to complete monthly OIG required checks for personnel.
• Monitor e-verify and ensures compliance with I-9 reporting requirements.
• Work with the organization's Legal and company Compliance team to ensure that policies and procedures are updated as it relates to HR operations and policies within our programs and departments.
• Partner with the Legal / Compliance and HRBP teams during audits or surveys (e.g., Joint Commission, state, or other governing bodies) of our facilities to support preparation for audits, successful completion of audits, and / or any remediation required.

Compliance Reporting, Documentation, and Evaluation :

• Prepare and maintain compliance-related reports, including FMLA utilization, leave trends, and absence data.
• Prepare and provide reports for internal audits, management, or legal purposes.
• Keep detailed records of communications, approvals, and documentation regarding leaves of absence.
• Produce and manage reporting metrics and analytics for leave cases.
• Recommends program or plan enhancements that positively impact the efficiency and quality of service delivery and satisfaction in the leave experience. Identifies, coordinates, and assists with creating internal training materials, communications and documents related to leave and accommodation management.

Leave of Absence Administration :

• Maintain confidentiality of sensitive employee leave and medical information.

Qualifications :

• Education : Bachelor's degree preferred
• Experience :
• Minimum of 5 years of experience in human resources, with a focus on compliance, leave of absence management, or benefits administration.
• Strong understanding of federal and state leave laws, including FMLA, ADA, Workers' Compensation, and other leave-related legislation.
• Past experience compiling & submitting compliance reporting
• Experience in Healthcare setting
• Skills and Abilities :
• Knowledge of HR systems and leave tracking software. (ADP Workforce Now a plus!)
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills, with the ability to build trust and credibility with employees, managers, and senior leaders.
• Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
• Strong organizational and time-management skills.
• Ability to work independently and as part of a team.
• Problem-solving and critical-thinking skills.

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