HR Specialist/Executive Assistant

Dohrn Transfer Company; Rock Island (IL); On-site; USD 49,000 - 60,000; Full time

Job summary

Dohrn Transfer Company is seeking an HR Specialist/Executive Assistant to join their team in Rock Island, IL. This role involves critical support to the Human Resources Department, implementing HR initiatives, managing employee data, and ensuring compliance with laws. Ideal candidates will have strong communication skills, analytical abilities, and experience in human resources.

Qualifications

• 2 years’ experience in Business, HR or related field preferred.
• Excellent interpersonal, verbal, and written communication skills necessary.
• Detail-oriented and able to navigate multiple computer systems.

Responsibilities

• Enter and maintain employee data in multiple databases and software systems.
• Administer New Employee Orientation and performance reviews.
• Conduct Exit Interviews and create metrics to analyze turnover data.

Skills

Interpersonal Skills

Communication Skills

Analytical Thinking

Problem-Solving

Data Entry Skills

Education

2 year degree in Business, HR or related field

4 year degree in Business, HR or related field

Tools

Microsoft Office Suite

Job description

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Dohrn Transfer is a leading Midwest LTL Carrier providing less-than-truckload, truckload, and value-added services throughout our 10-state service area. Join our team and become a part of our new growth and bright future. We offer competitive salary and a great benefit package in an exciting, rewarding industry.

PURPOSE

To provide critical support to and within the Human Resources Department including maintenance of employee data, compliance with all laws and company policies, and assistance in the execution of HR initiatives.

ESSENTIAL DUTIES

• Enter and maintain employee data in multiple data bases and software systems
• Create metrics with advanced tables and charting in Excel to analyze payroll and employment data
• Complete verifications of employment for management
• Manage probation evaluation program
• Conduct Exit Interviews and create metrics to analyze turnover data
  
  
  

PURPOSE

To provide critical support to recruit, support, train and place employees in the right roles among leading HR based project and assisting the President and COO. This position reports to the Senior Director of Human Resources with a dotted line to our President and COO.

Essential Duties

• Enter and maintain employee data in multiple data bases and software systems
• Create metrics with advanced tables and charting in Excel to analyze payroll and employment data
• Complete verifications of employment for management
• Manage probation evaluation program
• Conduct Exit Interviews and create metrics to analyze turnover data
  
  
  

Administers New Employee Orientation

• Produce and manage weekly/monthly reporting of talent pool
• Ensure company recruitment process supports guidelines for equal employment opportunities
• Administer Quarterly and Annual Employee Performance Review Program
• Identify Company’s hiring needs
• Partner with recruiter on recruiting process to ensure it runs smoothly
• Liaison between employment agencies
• Maintain up-to-date knowledge of labor laws related to minimum wage, child-labor, overtime and record keeping
• Partner with recruiter to develop and implement hiring strategies
• Respond to employees queries and resolve issues in a timely manner
• Assist with design and implementation of training and development plans
• Consult with department managers to development performance improvement measures and arrange on-the-job training for new employees.
• Set up leadership development programs for benchmarking/succession planning
• Coordinate programs to assistant employees with job transition/retraining to develop/refresh skillsets
• Work with senior and executive leaders on admin based tasks
• Assists President and COO on project work
• Attend and actively participate in meetings as required
• Organize and maintain personnel records in compliance with laws
• Ensure compliance with Labor Law postings at all locations
• Maintain confidentiality at all times
• Provide excellent customer service
• Participate in HR projects
• Manage multiple duties simultaneously
• Work in a positive, supportive, and cooperative way at all times
• Perform other duties as needed
  
  
  

QUALIFICATIONS

• Valid Driver License
• 2 year degree and 2 years’ experience in Business, HR or other related field and/or equivalent combination of education and experience or 4 year degree.
• Excellent interpersonal, verbal, and written communication skills
• Advanced knowledge of Microsoft Office Suite
• Excellent data entry and typing skills preferred
• Human Resources experience preferred
• Detail-oriented, analytical thinker, and problem-solver
• Ability to multi-task in a fast-paced environment and react to change productively
• Ability to navigate multiple computer systems
• Ability to work on tasks independently or in a team environment
• Excellent attendance
  
  
  

WORKING CONDITIONS/PHYSICAL DEMANDS

• Primarily sedentary work, which involves sitting most of the time
• May be occasionally required to exert up to 20 pounds of force and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects
• The general office environment is favorable; Lighting and temperature are adequate, and there are minimal hazardous or unpleasant conditions caused by noise, dust, etc;
• Visual Acuity including regular use of items including a computer screen or monitor
• Manual dexterity is regularly required including fingering, grasping, and typing; manual dexterity includes repetitive motion of the wrists, hands, and fingers
• Talking and hearing required to communicate with and listen to others to share or receive information; May be occasionally exposed to noise including telephone, office machinery, and conversations of others
  
  
  

We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Starting from USD $49,000.00/Yr.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Transportation/Trucking/Railroad

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