HR Services Coordinator

College of Charleston

Charleston (SC)

On-site

USD 52,000 - 55,000

Full time

6 days ago

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Benefits offered by this job

Health/Dental/Vision

Paid Leave

Retirement

ETAP

EAP

Bus Service

Tuition Assistance

Full Benefits Package

Job summary

The College of Charleston is seeking an HR Services Coordinator to manage data and employment processes for faculty, unclassified staff, coaches, and adjuncts. This role supports onboarding, terminations, payroll-related actions, and compliance across HR systems.

Responsibilities include accurate data processing, front desk support, and collaboration with Academic Affairs and Budgeting and Payroll Services to meet payroll deadlines. Strong Excel/Word/Teams skills are preferred.

Qualifications

Must have exceptional attention to detail and accurate data entry.
Proactively plan and self-audit workflows to ensure data accuracy.
Ability to communicate, comprehend, and carry out complex instructions.
Establish and maintain effective working relationships with departments and outside agencies.
Proficiency in reporting and Microsoft Office applications (Excel, Word, Teams).

Responsibilities

Oversees end-to-end data entry and onboarding operations for faculty, adjuncts, coaches, and unclassified staff.
Manages personnel data processing and payroll-related actions across HR systems, meeting deadlines.
Acts as primary data steward for faculty and staff profiles in PeopleAdmin; audits position management modules.
Manages front desk operations and provides administrative support across HR functions.

Skills

Attention to detail

Data entry

Proactive planning

Communication skills

Collaboration

Reporting

Microsoft Office

Education

Bachelor's degree

Tools

PeopleAdmin system

Banner

Microsoft Office

Job description

HR Services Coordinator

Internal Title | HR Services Coordinator

Position Type | Classified

Faculty / Non-Faculty / Administration | Non-Faculty

Pay Band | GEN08

Level |

Department | Office of Human Resources

Job Purpose | HR Services Coordinator accurately and proactively manages data and employment processes for all faculty, unclassified staff, coaches and adjuncts. Works closely with new and established employees, supervisors, Academic Affairs and Budgeting and Payroll Services to facilitate hiring, termination and employment changes accurately and within critical payroll deadlines. Monitors front desk and provides quality customer service to College’s staff, faculty, and visitors.

Minimum Requirements | Bachelor's degree and experience working with Human Resources-related systems and/or business processes is required. Experience onboarding faculty in a higher education environment is preferred. Candidates with an equivalent combination of experience and/or education are encouraged to apply

Required Knowledge, Skills and Abilities | Must have exceptional attention to detail, and a commitment to accurate record-keeping and data entry. Must have the ability to proactively plan and self-audit workflows and processes regularly to ensure data accuracy. Must have the ability to initiate and implement administrative procedures and evaluate their effectiveness. Must be able to communicate, comprehend, and carry out complex oral and written instructions. Must be able to meet strict deadlines. Must be willing to work in an fast-paced, collaborative environment.

Required Knowledge, Skills and Abilities | Should have proficiency in reporting and working with Excel, Word, Teams, and other Microsoft Office applications. Technical proficiency in related systems and a willingness to utilize technology to proactively seek out solutions is highly preferred.

Required Knowledge, Skills and Abilities | Must be able to establish and maintain excellent working relationships with departmental representatives, College Administration, and other outside agencies.

Salary

$52,000 - $55,000

Posting Date | 08/13/2026

Closing Date | 08/31/2026

Benefits

Insurance: Health/Dental/Vision Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement Long Term Disability Paid Holidays Free CARTA Bus Service Employee Tuition Assistance Program (ETAP) Employee Assistance Program (EAP) Full Benefits Package – Click Here

Open Until Filled | No

Posting Number | 2026128

EEO Statement | The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit eop.cofc.edu.

Job Duties

Oversees end-to-end data entry and onboarding operations for faculty, adjuncts, coaches, and unclassified staff. Manages related onboarding processes in the PeopleAdmin system, actively and professionally communicates with incoming personnel to facilitate their start with the College, and ensures all hiring processes comply with applicable federal, state, and institutional regulations. Essential or Marginal: Essential. Percent of Time: 35.
Manages the accurate and timely processing of comprehensive personnel data—spanning hires, terminations, compensation changes, demographic updates, and payroll actions for all faculty, adjuncts, coaches, and unclassified staff within College HR systems. Proactively enters personnel data into the Banner and PeopleAdmin systems and provides accurate personnel action items to Position Control to meet strict deadlines. Communicates policy updates effectively and ensures all employment actions strictly comply with federal, state, and institutional regulations. Continuously collaborates with academic departments to track faculty and adjunct employment continuity, while actively identifying opportunities to optimize overall HR workflows and processes. Essential or Marginal: Essential. Percent of Time: 35.
Serves as the primary data steward for faculty, coach, and unclassified staff profiles within the PeopleAdmin system. Proactively audits the Position Management and Administrative modules to ensure the continuous accuracy of organizational structures, up-to-date position details, and correct supervisor routing for seamless approval workflows. Essential or Marginal: Essential. Percent of Time: 20.
Oversees daily front desk operations during assigned times to ensure a welcoming and professional environment. Provides high-quality assistance to the public and staff while delivering reliable administrative support across all functional areas of Human Resources. Essential or Marginal: Essential. Percent of Time: 10.

Supplemental Questions

How did you hear about this employment opportunity?
- Chronicle of Higher Education
- CofC - Alumni Career Services
- College of Charleston Website
- Diverse: Issues in Higher Education
- Glassdoor
- Handshake
- HigherEdJobs
- Indeed.com
- Internal Job Posting
- jbcjobs (Joint Base Charleston Military & Family Readiness)
- Job Fair
- LinkedIn
- Monster.com
- Personal Referral
- Post and Courier
- Public Job Posting
- SC Works (SC Department of Employment and Workforce)
- Twitter
- Word of mouth
- Other
- National Labor Exchange
- CareerBuilder
Additional Documents: We will review any additional documents you wish to submit as part of your application outside of the required documents listed above. Your file(s) should be to a maximum of 200MB. Documents can be uploaded in either a PDF or JPEG/PNG file format.