HR Services Coordinator

COLLEGE CORNER; Charleston (SC); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Employee Tuition Assistance Program ( 

ETAP

Job summary

College of Charleston is seeking an HR Services Coordinator to accurately manage data and employment processes for faculty, staff, coaches, and adjuncts. You will collaborate with Academic Affairs, Budgeting, and Payroll Services to ensure timely hiring, terminations, and changes, while maintaining high service levels at the front desk.

You will utilize PeopleAdmin and Banner systems, ensure compliance with federal/state regulations, and actively improve HR workflows.

Qualifications

• Bachelor’s degree and experience working with HR-related systems and/or business processes is required.
• Experience onboarding faculty in a higher education environment is preferred.
• Candidates with an equivalent combination of experience and/or education are encouraged to apply.
• Salary is commensurate with education/experience which exceeds the minimum requirements.
• Offers of employment are contingent upon a successful background check.

Responsibilities

• HR Services Coordinator accurately and proactively manages data and employment processes for all faculty, unclassified staff, coaches and adjuncts, working closely with stakeholders to facilitate hiring, termination and changes within payroll deadlines.
• Monitors front desk and provides quality customer service to College’s staff, faculty, and visitors.
• Oversees end-to-end data entry and onboarding operations for faculty, adjuncts, coaches, and unclassified staff, managing onboarding in PeopleAdmin and ensuring compliance with regulations.
• Acts as data steward for faculty and staff profiles within PeopleAdmin, auditing Position Management and Administrative modules for accuracy.
• Collaborates with academic departments to track employment continuity and optimize HR workflows and processes.

Skills

Attention to detail

Data entry

Workflow planning

Administrative procedures

Communication

Deadline orientation

Team collaboration

Excel

Word

Teams

Microsoft Office

Technical proficiency

Relationship building

Education

Bachelor’s degree in a relevant field

Tools

PeopleAdmin

Banner

Job description

Required Knowledge, Skills and Abilities

Must have exceptional attention to detail, and a commitment to accurate record-keeping and data entry. Must have the ability to proactively plan and self-audit workflows and processes regularly to ensure data accuracy. Must have the ability to initiate and implement administrative procedures and evaluate their effectiveness. Must be able to communicate, comprehend, and carry out complex oral and written instructions. Must be able to meet strict deadlines. Must be willing to work in an fast-paced, collaborative environment.

Should have proficiency in reporting and working with Excel, Word, Teams, and other Microsoft Office applications. Technical proficiency in related systems and a willingness to utilize technology to proactively seek out solutions is highly preferred.

Must be able to establish and maintain excellent working relationships with departmental representatives, College Administration, and other outside agencies.

*Salary is commensurate with education/experience which exceeds the minimum requirements.

Offers of employment are contingent upon a successful background check.

HR Services Coordinator accurately and proactively manages data and employment processes for all faculty, unclassified staff, coaches and adjuncts. Works closely with new and established employees, supervisors, Academic Affairs and Budgeting and Payroll Services to facilitate hiring, termination and employment changes accurately and within critical payroll deadlines. Monitors front desk and provides quality customer service to College’s staff, faculty, and visitors.

Bachelor’s degree and experience working with Human Resources-related systems and/or business processes is required. Experience onboarding faculty in a higher education environment is preferred. Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Additional Comments Regarding Position

• Employee Tuition Assistance Program ( ETAP )

*Salary is commensurate with education/experience which exceeds the minimum requirements.

Offers of employment are contingent upon a successful background check.

The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit eop.cofc.edu.

Oversees end-to-end data entry and onboarding operations for faculty, adjuncts, coaches, and unclassified staff. Manages related onboarding processes in the PeopleAdmin system, actively and professionally communicates with incoming personnel to facilitate their start with the College, and ensures all hiring processes comply with applicable federal, state, and institutional regulations.

Essential or Marginal

Percent of Time

Percent of Time 35

Activity

Manages the accurate and timely processing of comprehensive personnel data—spanning hires, terminations, compensation changes, demographic updates, and payroll actions—for all faculty, adjuncts, coaches, and unclassified staff within College HR systems. Proactively enters personnel data into the Banner and PeopleAdmin systems and provides accurate personnel action items to Position Control to meet strict deadlines. Communicates policy updates effectively and ensures all employment actions strictly comply with federal, state, and institutional regulations. Continuously collaborates with academic departments to track faculty and adjunct employment continuity, while actively identifying opportunities to optimize overall HR workflows and processes.

Essential or Marginal

Percent of Time

Percent of Time 35

Activity

Serves as the primary data steward for faculty, coach, and unclassified staff profiles within the PeopleAdmin system. Proactively audits the Position Management and Administrative modules to ensure the continuous accuracy of organizational structures, up-to-date position details, and correct supervisor routing for seamless approval workflows.

Essential or Marginal

Percent of Time

Percent of Time 20

Activity

Oversees daily front desk operations during assigned times to ensure a welcoming and professional environment. Provides high-quality assistance to the public and staff while delivering reliable administrative support across all functional areas of Human Resources.

Essential or Marginal

Percent of Time

Percent of Time 10

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • Chronicle of Higher Education
  • CofC - Alumni Career Services
  • College of Charleston Website
  • Diverse: Issues in Higher Education
  • Glassdoor
  • Handshake
  • HigherEdJobs
  • Indeed.com
  • Internal Job Posting
  • jbcjobs (Joint Base Charleston Military & Family Readiness)
  • Job Fair
  • LinkedIn
  • Monster.com
  • Personal Referral
  • Post and Courier
  • Public Job Posting
  • SC Works (SC Department of Employment and Workforce)
  • Twitter
  • Word of mouth
  • Other
  • National Labor Exchange
  • CareerBuilder

Required Documents

• Resume
• Cover Letter / Letter of Application

Optional Documents

• Other Document
• Other Document 2
• Other Document 3
• Form DD 214