HR Services & Administration Coordinator

Rhinestahl Corporation; Mason (OH); Hybrid; USD 42,000 - 58,000; Full time

Benefits offered by this job

Comprehensive benefits

401k match

Paid parental leave

HSA/FSA

Job summary

RH Aero Systems in Mason, Ohio is seeking an HR Services & Administration Coordinator to support HR and office operations. You will greet visitors, manage calendars, and assist with onboarding and benefits. This role requires handling confidential information with discretion in a manufacturing setting.

You will coordinate recruiting, payroll updates, and HR transactions, while maintaining accurate employee records and providing a positive experience for staff and candidates.

Qualifications

• High school diploma or equivalent required; associate degree a plus.
• 1–3 years HR/admin/support experience preferred.
• Strong organizational and communication skills required.
• Proven ability to handle confidential information with discretion.

Responsibilities

• Welcome visitors and serve as front-office point of contact.
• Coordinate meetings, manage calendars, and prepare correspondence.
• Support onboarding, employee files, benefits administration, and training coordination.
• Maintain employee data in HR systems with accuracy and confidentiality.
• Assist with recruiting coordination and interview scheduling.
• Process payroll updates, personnel changes, and HR-related transactions.
• Respond to employee questions and connect them to HR resources.
• Coordinate office activities and employee events with site teams.
• Manage multiple priorities in a fast-paced manufacturing environment.

Skills

HR administration

Organization

Communication

Customer service

Education

High school diploma or equivalent

Associate degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Hot Job

Mason, OH 45040

Description

HR Services & Administration Coordinator
Mason, Ohio
Reports to: Manger, Human Resources

Who We Are?

RH Aero Systems is setting the standard for aviation support equipment and services. Through our industry-leading businesses – Rhinestahl and HYDRO Systems – we deliver capability across custom-designed Ground Support Equipment, OEM-licensed engine and airframe tooling, 26 global service centers and innovative engineered solutions for OEMs, MROs and Operators worldwide. RH Aero Systems’ global headquarters are in Mason, Ohio, USA, and Biberach, Germany. For further details visit RHAero.com.

Join RH Aero Systems in a role where you can make a meaningful first impression every day. As the HR Services & Administration Coordinator, you will help create a welcoming and well-organized workplace experience for employees, visitors, and candidates while supporting essential HR and office operations. This is a great opportunity for someone who enjoys being a trusted point of contact, balancing multiple priorities, and growing their HR knowledge in a professional manufacturing environment.

What You Will Do?

• Be the welcoming first point of contact for RH Aero West, greeting visitors, answering and directing calls, managing mail and deliveries, and helping maintain a professional front-office experience.
• Provide day-to-day administrative support by coordinating meetings, managing calendars, preparing correspondence, and keeping records organized and up to date.
• Support core HR processes, including onboarding, employee file maintenance, benefits administration support, and training coordination.
• Maintain employee information in HR systems with a focus on accuracy, confidentiality, and timely updates.
• Assist with recruiting coordination by scheduling interviews, communicating with candidates, and supporting a smooth candidate experience.
• Help process payroll updates, personnel changes, employee documentation, and other HR-related transactions.
• Respond to employee questions, provide helpful guidance, and connect employees with the right HR resources when needed.
• Coordinate office activities, meetings, employee events, and special projects that support the broader HR and site team.
• Manage multiple priorities in a fast-paced manufacturing environment while staying organized, responsive, and adaptable.
• Handle sensitive employee and company information with professionalism, discretion, and confidentiality.

Qualifications

What You Will Bring?

• A high school diploma or equivalent; an associate degree is a plus.
• 1–3 years of experience in HR administration, office administration, customer service, or a similar support-focused role.
• Strong organization skills, attention to detail, and the ability to keep information accurate and easy to access.
• Clear communication skills and a professional, approachable style when interacting with employees, visitors, and candidates.
• A service-oriented mindset with the ability to respond thoughtfully, follow through, and create a positive experience for others.
• The ability to balance multiple priorities, stay flexible, and adapt as business needs change.
• Sound judgment and discretion when handling confidential employee and company information.
• Working knowledge of Microsoft Office tools, including Outlook, Word, Excel, PowerPoint, and Teams.

Benefits and Additional Information

• We offer a comprehensive benefits package designed to support our team’s health, financial security, and overall well-being.
• The company offers competitive medical, dental, and vision plans, HSA and FSA plans, Mental health resources, and employee assistance programs.
• We offer Paid Parental Leave, Company Paid Long Term Disability, competitive 401k employer match, floating holiday, tuition reimbursement program, amongst other benefits.

We are committed to providing equal opportunities in employment. We value diversity and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. The company participates in E-Verify as required by law.