HR Services & Administration Coordinator

RHINESTAHL ADVANCED MANUFACTURING GROUP LLC; Mason (OH); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Paid Parental Leave

Company 401k Match

Health/Dental/Vision plans

Tuition Reimbursement

Job summary

RH Aero Systems in Mason, Ohio is seeking an HR Services & Administration Coordinator to welcome employees and visitors, support onboarding, HR data accuracy, and payroll-related updates in a fast-paced manufacturing environment.

You will coordinate meetings, manage calendars, assist with recruiting coordination, and help maintain confidential employee information while delivering responsive, service-oriented support to the site team.

Qualifications

• 1–3 years of HR administration or office support experience.
• Strong organizational skills and attention to detail.
• Professional communication with employees, visitors, and candidates.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft Office tools (Outlook, Word, Excel).

Responsibilities

• Be the welcoming first point of contact for RH Aero West and front-office duties.
• Provide day-to-day administrative support, meetings, calendars, and records.
• Support onboarding, employee file maintenance, benefits, and training coordination.
• Assist with recruiting coordination and interview scheduling.
• Help with payroll updates and HR-related transactions while maintaining confidentiality.

Skills

Organizational skills

Communication skills

Discretion / confidentiality

Customer service mindset

Multitasking

Education

High school diploma or equivalent

Associate degree (preferred)

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

HR Services & Administration CoordinatorMason, OhioReports to: Manger, Human Resources Who We Are?RH Aero Systems is setting the standard for aviation support equipment and services. Through our industry-leading businesses – Rhinestahl and HYDRO Systems – we deliver capability across custom-designed Ground Support Equipment, OEM-licensed engine and airframe tooling, 26 global service centers and innovative engineered solutions for OEMs, MROs and Operators worldwide. RH Aero Systems’ global headquarters are in Mason, Ohio, USA, and Biberach, Germany. For further details visit RHAero.com. Why Join Us?Join RH Aero Systems in a role where you can make a meaningful first impression every day. As the HR Services & Administration Coordinator, you will help create a welcoming and well-organized workplace experience for employees, visitors, and candidates while supporting essential HR and office operations. This is a great opportunity for someone who enjoys being a trusted point of contact, balancing multiple priorities, and growing their HR knowledge in a professional manufacturing environment. ️ What You Will Do?Be the welcoming first point of contact for RH Aero West, greeting visitors, answering and directing calls, managing mail and deliveries, and helping maintain a professional front-office experience.Provide day-to-day administrative support by coordinating meetings, managing calendars, preparing correspondence, and keeping records organized and up to date.Support core HR processes, including onboarding, employee file maintenance, benefits administration support, and training coordination.Maintain employee information in HR systems with a focus on accuracy, confidentiality, and timely updates.Assist with recruiting coordination by scheduling interviews, communicating with candidates, and supporting a smooth candidate experience.Help process payroll updates, personnel changes, employee documentation, and other HR-related transactions.Respond to employee questions, provide helpful guidance, and connect employees with the right HR resources when needed.Coordinate office activities, meetings, employee events, and special projects that support the broader HR and site team.Manage multiple priorities in a fast-paced manufacturing environment while staying organized, responsive, and adaptable.Handle sensitive employee and company information with professionalism, discretion, and confidentiality. What You Will Bring?A high school diploma or equivalent; an associate degree is a plus.1–3 years of experience in HR administration, office administration, customer service, or a similar support-focused role.Strong organization skills, attention to detail, and the ability to keep information accurate and easy to access.Clear communication skills and a professional, approachable style when interacting with employees, visitors, and candidates.A service-oriented mindset with the ability to respond thoughtfully, follow through, and create a positive experience for others.The ability to balance multiple priorities, stay flexible, and adapt as business needs change.Sound judgment and discretion when handling confidential employee and company information.Working knowledge of Microsoft Office tools, including Outlook, Word, Excel, PowerPoint, and Teams. Benefits and Additional InformationWe offer a comprehensive benefits package designed to support our team’s health, financial security, and overall well-being. The company offers competitive medical, dental, and vision plans, HSA and FSA plans, Mental health resources, and employee assistance programs. We offer Paid Parental Leave, Company Paid Long Term Disability, competitive 401k employer match, floating holiday, tuition reimbursement program, amongst other benefits.We are committed to providing equal opportunities in employment. We value diversity and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. The company participates in E-Verify as required by law.