HR Service Center Office Assistant- casual, onsite

CHS Children's Hospital and Health System, Inc.; United States; On-site; USD 21,000 - 26,000; Part time

Job summary

Children’s Wisconsin is seeking a Casual Office Assistant to support HR processes in a part-time, on-site role. Working 15–20 hours weekly with a consistent weekday schedule (approximately 9:30 a.m.

to 3:00 p.m., Monday–Friday), you’ll help maintain employee records and assist with HR tasks in a professional office environment. You will perform a range of administrative duties, manage files, assist with I-9s as needed, and support the HR Service Center while upholding confidentiality and high

Qualifications

• High School graduate or GED or HSED required or relevant experience
• 1+ years relevant experience required; health-care setting preferred or relevant education
• Proficiency in MS Office suite; ability to handle confidential information with discretion

Responsibilities

• Daily mail collection and distribution
• Organizing and maintaining employee files
• Creating folders for new employees and processing name changes
• Preparing terminated employee files
• Responding to employee file requests
• Supporting HR Service Center efficiency and organization
• Assists with I-9 completion as needed
• Ensures reception and common area are orderly
• Maintains and stocks supplies; notifies leader when reordering
• Provides backup coverage to HR Service Center Representatives; answer calls/Workday queries

Skills

Detail oriented

Independent work

Professional communication

MS Office proficiency

Confidentiality

Education

High School diploma or GED

Tools

MS Office

Job description

At Children’s Wisconsin, we believe kids deserve the best. Children’s Wisconsin is a nationally recognized health system dedicated solely to the health and well‑being of children. We provide primary care, specialty care, urgent care, emergency care, community health services, foster and adoption services, child and family counseling, child advocacy services and family resource centers. Our reputation draws patients and families from around the country. We offer a wide variety of rewarding career opportunities and are seeking individuals dedicated to helping us achieve our vision of the healthiest kids in the country.

Join our Human Resources Service Center as a Casual Office Assistant and play an important role in supporting HR processes and maintaining employee records. This part‑time, onsite position offers 15‑20 hours per week, with a consistent weekday schedule and some flexibility around working hours. Currently, hours are approximately 9:30 a.m. to 3:00 p.m., Monday through Friday. This is an excellent opportunity for someone seeking a flexible role while remaining engaged in a professional office environment.

In this role, you will be responsible for a variety of administrative and records management tasks, including:

• Daily mail collection and distribution
• Organizing and maintaining employee files
• Creating folders for new employees and processing employee name change updates
• Preparing terminated employee files
• Responding to employee file requests
• Supporting the overall efficiency and organization of the HR Service Center
• Assists with I-9 completion as needed
• Ensures reception and common area are maintained in an orderly fashion
• Maintains and stocks supplies as directed; informs leader if supplies need reordering
• Provides backup coverage to the HR Service Center Representatives as needed; answering calls and responding to Workday Help cases

The ideal candidate is detail‑oriented, dependable, able to work independently with minimal supervision, and comfortable handling confidential information with professionalism and discretion. If you take pride in being organized, reliable, and supporting a busy HR team, we’d love to hear from you!

Job Summary

Performs clerical duties and office support of a diversified and confidential nature for the Human Resources department.

Education

High School graduate or Certificate of General Educational Development (GED) or High School Equivalency Diploma (HSED) Required or relevant experience

Experience

1+ years relevant experience required Prior experience in a health care organization preferred or relevant education

Knowledge, Skills and Abilities

• Understanding of the HR function
• Ability to organize and prioritize activities
• Requires social sensitivity and confidentiality to employee’s personal information and situations
• Ability to communicate in an effective and professional manner
• Proficiency in MS Office suite
• Ability to work independently

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that may be requested in the performance of this job.

Employment is at‑will.

This document does not create an employment contract, implied or otherwise.

Children's Wisconsin is an equal opportunity / affirmative action employer.

We are committed to creating a diverse and inclusive environment for all employees.

We treat everyone with dignity, respect, and fairness.

We do not discriminate against any person on the basis of race, color, religion, sex, gender, gender identity and/or expression, sexual orientation, national origin, age, disability, veteran status, or any other status or condition protected by the law.

Certifications / Licenses

Dedicated solely to the health and well‑being of children We are the region's only independent healthcare system dedicated solely to the health and well‑being of children. In Milwaukee and throughout the state, we provide kids and their families a wide range of care and support - everything from routine care for ear aches or sore throats to life saving advances and treatment options. Our academic partner, The Medical College of Wisconsin, brings many of the nation's most well‑respected doctors to our team. Together we work to ensure that every child and family we serve receives nothing but the best.

Learn more about our affiliation with the Medical College of Wisconsin and the power of academic medicine.