HR Representative

Lipscomb University; Nashville (TN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Tuition discount at Lipscomb

403B retirement plan

Medical, dental and vision insurance

Short-term disability

Long-term disability

Life insurance

Vacation/Sick Leave

Generous holiday schedule

Job summary

Lipscomb University is seeking an Human Resources Representative to provide administrative support to the HR Department. The role involves handling new hire paperwork, I-9/e-verify, employee records, and responding to employee inquiries with care and confidentiality.

You will also assist with general HR tasks, manage facilities and communications, and ensure accurate documentation and timely processing of invoices and records in UKG. A focused, customer-service mindset is essential.

Qualifications

• Bachelor's degree preferred; high school required.
• 1-3 years of administrative work experience.
• Ability to work with diverse group and provide excellent customer service.
• Excellent oral and written communication; advanced MS Office and Google Suite skills.
• Knowledge of basic HR principles and procedures.

Responsibilities

• Check and maintain email communication.
• Manage phone calls and voicemails.
• Assist employees and student workers with questions.
• Collect identification for I-9 forms and complete I-9/e-verify in UKG.
• Update employee records in UKG as needed.
• Pay bills for HR Department and manage supplies.

Skills

Customer service

MS Office

Google Suite

HR principles

Communication

Education

Bachelor's degree preferred

High School (required)

Tools

UKG

Excel

Word

PowerPoint

Job description

Essential Job Functions:

The Human Resources Representative provides administrative support to the Human Resources Department, collecting new hire paperwork, completing E-Verity, collecting I-9 documents and assisting employees with various human resources related questions. The administrative support includes but is not limited to maintaining employee files, answering employee questions, completing invoice payments for the department, managing the HR department facilities, ensuring employee documentation records are accurately tracked and stored.

Typical Duties and Responsibilities:

• Check and Maintain Email Communication
• Manage Phone Calls and Voicemails
• Assist employees and student workers with questions
• Collect identification for I-9s
• Complete I-9/e-verify and mark as updated in UKG
• Follow up on outstanding I-9s
• Update employee records in UKG as needed
• Mail pick up and distribution for HR Department
• Maintain Employee Files
• Manage Supplies for HR Department
• Pay Bills for HR Department
• Process exiting employees
• Prepare and distribute Community News and Family News
• Manage Recycling for department
• Assist with other duties as assigned

Education:

Bachelor's Degree preferred

Experience:

1-3 years of administrative work experience

Personal Interactions/Communications:

Ability to work effectively with diverse group of employees, provide excellent customer service to our employees, ability to use logic and reason to solve problems, must have excellent oral and written communication skills, advanced MS Office and Google Suite Skills (Excel, Word, Powerpoint) required, and knowledge of basic Human Resources principles and procedures.

Full Time Employee benefits:

• Tuition discount at Lipscomb University and at Lipscomb Academy for eligible dependents
• 403B retirement plan
• Medical, dental and vision insurance
• Short-term disability
• Long-term disability
• Life insurance
• Vacation/Sick Leave
• Generous holiday schedule

Behaviors

Detail Oriented - Capable of carrying out a given task with all details necessary to get the task done well

Education

High School (required)

Experience

1-3 years of administrative work experience (preferred)

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.