HR Representative

Ultimate Staffing Services; Costa Mesa (CA); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Life Insurance

CalSavers Retirement Program

Job summary

Ultimate Staffing Services is seeking a highly organized Bilingual HR Representative to support day-to-day HR operations in Santa Ana, CA. This temp-to-hire role emphasizes accuracy, data entry, onboarding, and employee communications while collaborating with a proactive HR team.

The ideal candidate will have 1+ years of HR or administrative experience, strong Excel skills, and excellent written and verbal communication abilities, with a detail-focused mindset.

Qualifications

• 1+ years of HR, administrative, or office support experience.
• Strong organizational and time management skills.
• Proficiency in Microsoft Excel and Microsoft Office.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to work independently and take initiative.

Responsibilities

• Maintain and update Excel logs related to vehicle lot damage incidents
• Track Workers' Compensation cases and maintain related documentation
• Communicate with employees regarding Workers' Compensation claims, status updates, and required documentation
• Assist with onboarding activities and new hire paperwork
• Maintain employee records and personnel files
• Support HR reporting, data entry, and recordkeeping
• Assist with employee relations documentation and administrative processes
• Update employee information and process employee changes
• Support benefits enrollment and employee updates
• Ensure accurate and timely HR documentation
• Provide general administrative support to the Human Resources team
• Assist with special projects and other duties as assigned

Skills

HR administrative experience

Excellent communication

Organizational skills

Excel proficiency

Tools

Microsoft Office Suite

ADP Workforce Now

Job description

Salary: USD23 - USD28 per hour

Location: Santa Ana, CA

Schedule: Monday-Friday, 8:00 AM - 5:00 PM

Job Type: Temp-to-Hire

Pay Rate: This job will pay a range of $23-$28/hr

Position Overview

Our client is seeking a Bilingual HR Representative to support the day-to-day administrative functions of the Human Resources department. This is an excellent opportunity for an HR professional looking to grow their career and gain exposure to multiple areas of Human Resources.

The ideal candidate is highly organized, detail-oriented, comfortable working with Excel, and enjoys supporting employees while learning and developing within a collaborative HR team.

Key Responsibilities

• Maintain and update Excel logs related to vehicle lot damage incidents
• Track Workers' Compensation cases and maintain related documentation
• Communicate with employees regarding Workers' Compensation claims, status updates, and required documentation
• Assist with onboarding activities and new hire paperwork
• Maintain employee records and personnel files
• Support HR reporting, data entry, and recordkeeping
• Assist with employee relations documentation and administrative processes
• Update employee information and process employee changes-
• Support benefits enrollment and employee updates
• Ensure accurate and timely HR documentation
• Provide general administrative support to the Human Resources team
• Assist with special projects and other duties as assigned

Qualifications

Required

• 1+ years of HR, administrative, or office support experience
• Strong organizational and time management skills
• Proficiency in Microsoft Excel and Microsoft Office
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy
• Ability to work independently and take initiative

Preferred

• HR Assistant, HR Coordinator, HR Representative, or related experience
• Experience supporting Workers' Compensation processes
• Experience maintaining reports, logs, or employee records
• ADP Workforce Now experience
• Interest in pursuing a long-term career in Human Resources

Ideal Candidate

• Looking to grow into an HR Specialist or HR Generalist role
• Positive, professional, and eager to learn
• Strong follow-through and sense of ownership
• Comfortable handling administrative tasks and employee communication
• Able to work effectively with minimal supervision
• Thrives in a fast-paced environment

Company Culture

• Casual dress code
• Pet-friendly office environment
• Collaborative and supportive team
• Opportunity to gain exposure to multi-state HR operations
• Excellent career growth potential within Human Resources
• Medical Insurance
• Vision Insurance
• Life Insurance
• CalSavers Retirement Program

Name:

Please include your first and last name.

Email: @

Phone:

Please include your country code.

CV / Resume:
supported file types: .doc .docx .odt .pdf .rtf .txt

Yes, I am currently eligible to work (work permit/visa/citizenship) in the country to which I am applying. No, I am not currently eligible to work (work permit/visa/citizenship) in the country to which I am applying.

Thank you for submitting your application.