HR Recruiting Specialist

Tennessee State University; Nashville (TN); On-site; USD 44,000 - 53,000; Full time

Job summary

Tennessee State University in Nashville seeks an HR Recruiting Specialist to support talent acquisition by managing recruitment processes, coordinating interviews, and ensuring compliance with federal, state, and university policies.

You will partner with the Talent Acquisition and Onboarding Manager and campus departments to maintain accurate records, source candidates, and deliver a positive candidate experience. Requires at least two years in recruitment; bachelor’s degree preferred.

Qualifications

• Two years of professional recruitment and talent acquisition experience.
• Strong written and verbal communication and organizational skills.

Responsibilities

• Manage ATS operations and postings.
• Coordinate interview schedules and logistics.
• Source candidates using job boards and networks.
• Prepare offers and maintain recruitment records.
• Ensure compliance with EEO and hiring laws.

Skills

Recruitment experience

Communication skills

Organizational skills

Education

Bachelor's degree in HR or related field

Tools

Applicant Tracking Systems

Job description

Position Information

Position Title

Division

Division Human Resources

Department

Department Human Resources

Number of hours per week 37.5

Days to be worked

Months per year Fiscal (12 months)

Job Type Full-Time

Campus Main Campus

Position Number 096360

Advertised Salary $43,888 - $53,188

Pay Basis Monthly

Job Description

Tennessee State University Office of Human Resources invites applicants for the role of HR Recruiting Specialist. The HR Recruiting Specialist supports the University’s talent acquisition efforts by managing the tactical and operational aspects of the recruitment and hiring process. This role reports directly to the Talent Acquisition and Onboarding Manager and focuses on sourcing, screening, coordination, and compliance activities required to fill open positions efficiently while ensuring a positive candidate experience.

The HR Recruiting Specialist partners closely with the Talent Acquisition and Onboarding Manager, hiring departments, and other Human Resources staff to administer the University’s employment system, coordinate interviews, and maintain accurate employment and recruiting records in compliance with federal, state, and institutional requirements.

Essential Job Functions

• Manage ATS Operations, oversee, and administer the university’s applicant tracking system.
• Execute job requisitions, postings, hiring proposals, and other internal user requests quickly and accurately.
• Monitor applicant and posting workflows, track applicant data flows, and resolve system bottlenecks proactively.
• Train internal and external users on system procedures and provide technical troubleshooting.
• Maintain system accessibility and deliver technical assistance to ensure constant ATS availability for all users.
• Update brand communications, author and edit system-wide communications to maintain accurate, current university branding.
• Support the recruitment process by sourcing, screening, and coordinating candidates for open staff and faculty employment positions.
• Assist in identifying qualified candidates using job boards, professional networks, and university recruitment platforms, especially for hard-to-fill positions.
• Conduct preliminary applicant screenings and assist with applicant evaluations as requested.
• Coordinate interview schedules and logistics between candidates and hiring departments as requested.
• Manage candidate communications to ensure a professional and positive recruitment experience.
• Prepare offer letters and employment agreements for selected candidates in coordination with the Talent Acquisition and Onboarding Manager.
• Maintain accurate recruitment and employment records.
• Assist with the collection, preparation, and analysis of recruiting data, metrics, and hiring reports, to support HR leadership with workforce planning as requested.
• Assist with the creation and maintenance of the job description library.
• Support the development of competency profiles and interview questions.
• Aid in the support of recruitment marketing initiatives, including job postings and outreach activities.
• Assist with onboarding documentation and pre-employment processes as assigned or as needed, including:
  • Conducting employment background checks in accordance with university policies and applicable laws
  • Completing employment eligibility verification (Form I-9) and ensuring compliance with federal regulations.
• Assist with the coordination of New Hire Orientation.
• Ensure recruitment and hiring processes comply with Equal Employment Opportunity ( EEO ), Affordative Action, ADA , and applicable state and federal employment laws.
• Provide support to the Talent Acquisition Manager and Human Resources team on recruitment initiatives and special projects.
• Participate in HR events, career fairs, and recruitment outreach activities as needed.
• Perform additional job-related duties and responsibilities as assigned or as appropriate.

Minimum Qualifications

• Minimum of two (2) years of professional experience in employee recruitment and talent acquisition, which includes at least one year of experience coordinating recruitment processes and supporting hiring operations.
• Demonstrated effective communication and organizational skills.

Preferred

• Experience with applicant tracking systems.
• Bachelor’s degree in human resources or a related field.
• Experience working in higher education or public sector human resources.
• Experience coordinating interviews and managing recruitment workflows.
• Knowledge of federal and state employment laws and hiring compliance requirements.

Special Instructions to Applicants

Employment is contingent upon successfully completing a criminal background check as mandated by Tennessee State University.

Official transcripts for positions which require a post-secondary undergraduate degree, advanced degree and/or certification must be presented upon hire.

An unofficial transcript may be attached in the “Transcript” section.

You will be required to provide names and contact information for three references during your application to the posting. If you are the recommended candidate for the position, our online hiring system will automatically generate solicitation for these letters using contact information you provided.

Physical Requirements

Ability to sit for extended periods while working on a computer.

Ability to use standard office equipment.

Occasional lifting of materials up to 15 pounds.

Requisition Number

Tennessee State University offers eligible employees a competitive benefits package that includes annual leave (vacation), sick leave, medical, dental, vision, life insurance, retirement, flexible benefits plans and more.