HR & Recruiting Administrative Assistant

Kids for the Future; Boulder (CO); On-site; USD 37,000 - 55,000; Full time

Job summary

FIRST RF is seeking a self-motivated HR Administrative Assistant to join our team in Boulder, CO. You will assist with full cycle recruiting and enhance internal processes.

Successful candidates thrive in a team-oriented environment, must be approachable and responsive, and excel in written communication. The role supports HR program development, onboarding, and collaboration with C-Suite and engineers to refine procedures and policies.

Qualifications

• Must have U.S. citizenship and ability to obtain a U.S. Security Clearance
• 0-5 years of experience
• High school diploma or GED, or equivalent work experience
• Proficiency in Microsoft Office
• Strong written and verbal communication
• Good judgement and decision making
• Ability to learn and complete training quickly
• Be able to collaborate with cross-functional leadership

Responsibilities

• Review and organize all active job descriptions and active requisitions for clarity, format, accuracy, readability, and consistency
• Maintain and improve the company HR Confluence page for organizational efficiency
• Conduct training for Hiring Managers on recruiting, interview scheduling, and onboarding processes
• Work with C-Suite and lead engineers to refine language for FIRST RF standard operating procedures
• Support Affordable Care Act reporting
• Manage and organize interview documentation, including submitted resumes, PayScale reports, and other hiring materials
• Perform initial screening of candidate resumes, allowing Hiring Managers to easily search for qualified candidates
• Schedule and send out meeting invites for initial screenings and all extended on-site sessions
• Collect and compile interview feedback, and communicate next steps to hiring panels
• Conduct preparation for new hire orientation by coordinating onboarding process with IT, payroll, and hiring managers
• Upload and process background checks, new hire documentation, I-9 forms, and E-Verify cases in HRIS and internal systems
• Coordinate travel arrangements for out-of-state interview candidates with Office Manager
• Partner with engineers to attend student group and career fairs at local universities
• Manage and organize interview documentation including submitted resumes, applications, and other hiring materials
• Screen candidate resumes to work with Hiring Managers on scheduling interviews and sending meeting invites
• Send intern offer letters, as well as hiring, onboarding, and orientation information
• Upload and process background checks, new hire documentation, I-9 forms, and E-Verify Cases in HRIS and internal systems
• Schedule events including end-of-summer activity and final presentations
• Manage the sending of exit interview forms and compile responses into a presentation for supervisors and mentors
• Create and lead recruitment marketing campaigns to boost applications and elevate employer branding
• Draft and update all recruitment messaging with an eye toward retention and employee value proposition
• Collaborate directly with C-Suite, security, and internal stakeholders to ensure releasability and approval of content on public platforms
• Monitor social media and website engagement by maintaining content and outreach, as well as responses to comments and inquiries
• Greet employees as they arrive throughout the morning
• Greet visitors and assign temporary badges
• Assist employees by supplying office supplies

Skills

Written communication

Verbal communication

Team collaboration

Cross-functional teamwork

Education

High school diploma or GED

Bachelor’s degree in Communication or English

Tools

Microsoft Office

Job description

FIRST RF is seeking a self-motivated HR Administrative Assistant to join our team in Boulder, CO. You will assist with full cycle recruiting and enhance internal processes.

Successful candidates thrive in a team-oriented environment, must be approachable and responsive, and excel in written communication. The role supports HR program development, onboarding, and collaboration with C-Suite and engineers to refine procedures and policies.