HR Records Specialist

Gadsden Independent School District (NM); Santa Teresa (NM); On-site; USD 32,000 - 42,000; Full time

Job summary

Gadsden Independent School District (NM) is seeking an HR Records Clerk to support daily human resources operations and maintain confidential personnel files. The role involves scanning, filing, and organizing employee documents, while ensuring accuracy and compliance with district policies.

The position requires a high school diploma or GED and 1–3 months of related clerical experience or training. You will work under general direction with opportunities to collaborate across HR and district

Qualifications

• High school diploma or GED required.
• 1–3 months related clerical experience and/or training, or equivalent combination of education and clerical experience.
• Ability to read and comprehend simple instructions, short correspondence, and memorandums.
• Ability to write simple correspondence and effectively present information to customers, clients, and employees.

Responsibilities

• Provide support for daily HR operations and respond to routine HR inquiries.
• Maintain and organize personnel files, ensuring records are accurate, complete, and compliant with policies.
• File, scan, upload, and organize employee documents in personnel files.
• Review documents for accuracy and update personnel files as new documentation is received.
• Maintain physical and electronic employee records with confidentiality.
• Retrieve and distribute personnel records and documents as authorized.
• Assist with preparation and filing of employment contracts, letters of reemployment, evaluations, and related documents.
• Ensure confidential employee information is accessed and released only to authorized individuals.
• Respond to requests for personnel documents and help locate, retrieve, and verify information in employee files.
• Collaborate with HR staff and other departments to ensure timely processing of documentation.
• Provide clerical and administrative support to HR, including copying, scanning, sorting, and distributing documents.

Education

High school diploma or GED

One to three months related clerical experience and/or training

Job description

Gadsden Independent School District (NM) is seeking an HR Records Clerk to support daily human resources operations and maintain confidential personnel files. The role involves scanning, filing, and organizing employee documents, while ensuring accuracy and compliance with district policies.

The position requires a high school diploma or GED and 1–3 months of related clerical experience or training. You will work under general direction with opportunities to collaborate across HR and district