HR Operations & Records Specialist

GILA REGIONAL MEDICAL CENTER; Silver City (NM); On-site; USD 35,000 - 55,000; Full time

Job summary

Gila Regional Medical Center in Silver City, NM seeks a Human Resources Assistant to provide administrative support to the HR department. You will maintain confidential personnel records, enter data in HR systems, assist with onboarding and offboarding, and help with daily operations and projects.

You will greet applicants and staff, answer calls, schedule appointments, coordinate fingerprinting, and ensure compliance with policies.

Qualifications

• Maintains confidentiality of sensitive personnel information.
• Enters, updates, and verifies caregiver information in HR systems to support accurate recordkeeping.
• Monitors, maintains, and audits HR databases for licensure/credentials, leave, and personnel data.
• Maintains confidential personnel files and reviews for completeness and compliance.
• Greets applicants, caregivers, managers, and visitors and directs them to the appropriate HR staff.
• Answers and routes calls, schedules appointments, and distributes mail.

Responsibilities

• Maintains confidential personnel files and personnel action forms; reviews files for completeness and follows up.
• Enters, updates, and verifies caregiver information in HR systems to support accurate recordkeeping.
• Coordinates the caregiver fingerprinting process and tracks completion.
• Assists with onboarding and offboarding activities and documentation.
• Serves as initial contact for routine HR questions and directs complex matters to HR staff.
• Supports performance evaluation processes by tracking due dates and collecting required documentation.
• Orders and maintains departmental HR supplies and forms.

Skills

Typing skills

Customer service

Organizational skills

Attention to detail

Office/secretarial experience

Education

High School Diploma/GED

College coursework preferred

Tools

MS Office

HRIS systems

Job description

Gila Regional Medical Center in Silver City, NM seeks a Human Resources Assistant to provide administrative support to the HR department. You will maintain confidential personnel records, enter data in HR systems, assist with onboarding and offboarding, and help with daily operations and projects.

You will greet applicants and staff, answer calls, schedule appointments, coordinate fingerprinting, and ensure compliance with policies.