HR Records & Public Records Specialist

State of Louisiana; Baton Rouge (LA); On-site; USD 38,000 - 74,000; Full time

Benefits offered by this job

Insurance Coverage

Parental Leave

Holidays and Leave

Retirement

Job summary

The State of Louisiana, Office of Management and Finance, is seeking an Administrative Program Specialist in Baton Rouge to coordinate personnel records, public records requests, legal inquiries, and property control. The role focuses on digitizing HR records and strengthening internal controls across Public Safety Services to improve efficiency, accuracy, and compliance.

The ideal candidate demonstrates organization, ethics, and the ability to implement electronic systems, ensuring secure

Qualifications

• Three years of administrative services experience; or six years of full-time work experience in any field; or a bachelor's degree.

Responsibilities

• Coordinate and oversee administrative programs related to personnel records management, public records requests, legal inquiries, and property control to ensure compliance with agency policies and applicable regulations.
• Manage the organization, maintenance, retention, and retrieval of confidential Human Resources records and documentation while ensuring accuracy, security, and accessibility.
• Serve as liaison for public records and legal request coordination by researching, compiling, reviewing, and tracking requested information in accordance with established deadlines and procedures.
• Evaluate and improve administrative processes and internal controls related to records management and property accountability to enhance operational efficiency and program effectiveness.

Skills

Accepting Direction

Accountability

Policies & Procedures

Ethics & Integrity

Team Building

Continuous Improvement

Effective Communication

Leveraging Technology

Critical Thinking

Education

Bachelor's degree

Job description

The State of Louisiana, Office of Management and Finance, is seeking an Administrative Program Specialist in Baton Rouge to coordinate personnel records, public records requests, legal inquiries, and property control. The role focuses on digitizing HR records and strengthening internal controls across Public Safety Services to improve efficiency, accuracy, and compliance.

The ideal candidate demonstrates organization, ethics, and the ability to implement electronic systems, ensuring secure