HR Records Aide: Digitalization & Admin Support

City of New York; New York (NY); On-site; USD 28,000 - 41,000; Full time

Job summary

The City of New York, Office of Chief Medical Examiner, is seeking a College Aide to support administrative and IT-related tasks during the school year. The position involves digitizing and organizing records, ensuring accuracy across digital and physical files, and assisting HR with confidential data handling and processing NYCAPS transactions.

Assignments are available at multiple levels based on your matriculation status, with tenure guidance and a structured advancement path.

Qualifications

• Assignment Level I requires matriculation at an accredited college or graduate school.
• Assignment Level II requires matriculation with IT-related courses, including 9 credits in IT/CS-related field.
• Assignment Level III requires matriculation with IT-focused study including 9 credits, appointed by the Technology Steering Committee.

Responsibilities

• Digitize and organize physical files, scanning and saving documents in digital formats.
• Cross-check digital records with physical files for accuracy.
• Review filing to ensure proper classification and organization.
• Maintain confidentiality and security of sensitive documents during handling.
• Track metrics on a systematic basis and report discrepancies.
• Collaborate with team to streamline digitization and review processes.
• Provide administrative support such as labeling, indexing, or preparing documents for digital storage.
• Process NYCAPS transactions in compliance with HR policies and handle verification requests.

Job description

The City of New York, Office of Chief Medical Examiner, is seeking a College Aide to support administrative and IT-related tasks during the school year. The position involves digitizing and organizing records, ensuring accuracy across digital and physical files, and assisting HR with confidential data handling and processing NYCAPS transactions.

Assignments are available at multiple levels based on your matriculation status, with tenure guidance and a structured advancement path.