HR RECEPTIONIST

Temporary Professional Integrated Services; Guaynabo (PR); On-site; USD 15,000 - 21,000; Full time

Job summary

Temporary Professional Integrated Services in Guaynabo, PR is seeking an HR Receptionist to greet visitors, route calls, manage mail, and support administrative teams. The role requires bilingual English/Spanish, prior reception experience, and proficiency with SAP and Microsoft Office.

Typical hours are Monday–Friday, 8:00 a.m. – 5:00 p.m., with a pay rate of $13.25 per hour. PR driver’s license is required and DocuSign familiarity is a plus.

Qualifications

• Degree in a related field strongly preferred.
• Prior reception experience required.
• Strong organizational and multitasking abilities.
• Bilingual in English and Spanish, written and spoken.
• Proficiency with SAP and Microsoft Office applications.

Responsibilities

• Answer incoming calls and transfer to the appropriate person.
• Route calls, take messages, and assist callers with customer service.
• Greet visitors and maintain the visitor log with badges.
• Receive and log checks as payment and stamp correspondence.
• Coordinate mail with carriers and file and distribute documents.
• Process SAP purchase requisitions and support departments as needed.
• Assist with travel, hotel reservations, and travel coordination.
• Generate monthly reports and support recruitment and training.
• Support project activities and bid administration where needed.

Skills

Bilingual English-Spanish

Reception experience

Organizational skills

Communication skills

Multitasking

Customer service

Education

Related degree preferred

Tools

SAP

Microsoft Office

DocuSign

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

HR RECEPTIONIST

Guaynabo, PR, PR

Salary: $13.25 Annually

Responsabilites:

• Answer incoming calls and transfer them to the appropriate person at the Guaynabo offices.
• Route calls, take messages, and assist callers with excellent customer service.
• Greet visitors, maintain the visitor log, and make sure all visitors wear a visible badge.
• Receive and log all checks received as payment.
• Stamp all incoming and outgoing correspondence.
• Coordinate pick-up and delivery with UPS and other mail carriers as requested.
• Sort and distribute incoming correspondence to the appropriate departments.
• Arrange messenger services and send or receive documents between company locations and external messenger services.
• Process purchase requisitions in SAP from various departments.
• Assist Administrative Assistants in other departments as needed.
• Help complete auction documentation accurately and on time.
• Assist the team (including fleet card) with general bid administration, such as collecting documents and signatures and using DocuSign.
• Follow up with accounts payable on supplier payment status, and take specific action on key accounts that need special follow-up.
• Manage all travel and hotel reservations for the assigned areas.
• Help coordinate activities as requested.
• Generate monthly reports for key accounts.
• Support recruitment activities as assigned.
• Support training coordination as assigned.
• Support assigned project activities to ensure completion within the defined timeline.

Requirements:

• Degree in a related field strongly preferred.
• Prior reception experience required.
• Responsible, solution-oriented, and able to multitask, with excellent organizational skills.
• Bilingual in English and Spanish, both written and spoken.
• Ability to thrive in a fast-paced environment.
• Working knowledge and experience of retail network, commercial, and marketing activities.
• Good communication and interpersonal skills, plus team-building skills.
• Fluency in written and spoken English and Spanish.
• Proficiency in Microsoft Office (PowerPoint, Excel, Word).
• Valid PR driver’s license required.

Lunes a viernes : 8:00 a.m. – 5:00 p.m.

• $13.25ph

TPIS is an equal opportunity employer (EEO Employer / ...). We comply with all federal, local, and state laws regarding non-discrimination.