HR RECEPTIONIST

TPIS; Guaynabo (PR); On-site; USD 15,000 - 21,000; Full time

Job summary

TPIS is looking for an HR receptionist in Guaynabo, PR to handle front-desk duties and support multiple departments. You will answer and direct calls, greet visitors, log activities, and assist with administrative tasks across the organization.

Requirements include a related-field degree, prior reception experience, bilingual English/Spanish, and proficiency in Microsoft Office. The role operates weekdays with hourly compensation of $13.25.

Qualifications

• Degree in a related field strongly preferred.
• Prior reception experience required.
• Bilingual in English and Spanish (written and spoken).
• Proficiency in Microsoft Office (PowerPoint, Excel, Word).
• Valid Puerto Rico driver’s license required.

Responsibilities

• Answer incoming calls and route them to the appropriate person at the Guaynabo office.
• Greet visitors, log visits, and ensure badges are worn.
• Receive and log checks; stamp mail; coordinate courier pickups/deliveries.
• Process SAP purchase requisitions for various departments.
• Assist Administrative Assistants and support recruitment, training, and project activities.

Skills

Bilingual English/Spanish

Customer service

Education

Related field degree

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

HR RECEPTIONIST

Guaynabo, PR, PR

Salary: $13.25 Annually

Responsabilites:

• Answer incoming calls and transfer them to the appropriate person at the Guaynabo offices.
• Route calls, take messages, and assist callers with excellent customer service.
• Greet visitors, maintain the visitor log, and make sure all visitors wear a visible badge.
• Receive and log all checks received as payment.
• Stamp all incoming and outgoing correspondence.
• Coordinate pick-up and delivery with UPS and other mail carriers as requested.
• Sort and distribute incoming correspondence to the appropriate departments.
• Arrange messenger services and send or receive documents between company locations and external messenger services.
• Process purchase requisitions in SAP from various departments.
• Assist Administrative Assistants in other departments as needed.
• Help complete auction documentation accurately and on time.
• Assist the team (including fleet card) with general bid administration, such as collecting documents and signatures and using DocuSign.
• Follow up with accounts payable on supplier payment status, and take specific action on key accounts that need special follow-up.
• Manage all travel and hotel reservations for the assigned areas.
• Help coordinate activities as requested.
• Generate monthly reports for key accounts.
• Support recruitment activities as assigned.
• Support training coordination as assigned.
• Support assigned project activities to ensure completion within the defined timeline.

Requirements:

• Degree in a related field strongly preferred.
• Prior reception experience required.
• Responsible, solution-oriented, and able to multitask, with excellent organizational skills.
• Bilingual in English and Spanish, both written and spoken.
• Ability to thrive in a fast-paced environment.
• Working knowledge and experience of retail network, commercial, and marketing activities.
• Good communication and interpersonal skills, plus team-building skills.
• Fluency in written and spoken English and Spanish.
• Proficiency in Microsoft Office (PowerPoint, Excel, Word).
• Valid PR driver's license required.

Lunes a viernes : 8:00 a.m. - 5:00 p.m.

• $13.25ph

TPIS is an equal opportunity employer (EEO Employer / Affir…?