HR Project Manager (Hybrid)

Ultimate Staffing; Irvine (CA); Hybrid; USD 120,000 - 160,000; Full time

Benefits offered by this job

Hybrid schedule

Flexible remote days

Remote work option

Job summary

Ultimate Staffing is hiring an HR Project Manager in Irvine, CA. This hybrid role combines HR leadership with project management to drive strategy across HRIS and People Operations, ensuring scalable, compliant employee experiences.

The role focuses on data-driven decisions, system integration, and a best-in-class onboarding process, with a flexible 3-day in-office, 2-day remote schedule. Fully remote options can be considered.

Qualifications

• 10+ years of HR and project management experience.
• Experience leading HRIS strategy, implementation, and governance.
• Ability to design scalable onboarding and employee lifecycle processes.

Responsibilities

• Own the HRIS strategy, roadmap, and governance.
• Lead HR technology projects with IT and vendors.
• Ensure data integrity, security, and regulatory compliance across systems.
• Develop reporting and analytics to drive data-driven decisions.
• Oversee onboarding, offboarding, and lifecycle transactions.

Skills

HR leadership

Project management

HRIS

Data analytics

Regulatory compliance

Change management

Tools

Workday

Job description

We are hiring for a HR Project Manager (Hybrid) with 10+ years of HR and Project Management experience. You will have an opportunity to join a leading biopharmaceutical company based in Irvine, CA.

Hybrid Schedule:

3-days in office, 2-days remote. Flexible on remote days. (fully remote work will be considered for this role.)

Overview:

This is a multi-focus HR leadership role responsible for building and driving strategy and execution across two core areas: People Systems (HRIS) and People Operations. This role plays a critical part in enabling scale by ensuring our systems, processes, and employee lifecycle experiences are efficient, compliant, and aligned with business objectives.

People Systems (HRIS)

• Own the strategy, roadmap, and governance of HR systems, ensuring alignment with business needs and future growth.


• Lead implementation, optimization, and integration of HR technologies, partnering closely with IT and external vendors.


• Ensure data integrity, system security, and compliance across all platforms.


• Develop and enhance reporting and analytics capabilities to support data-driven decision making.


• Evaluate and recommend new technologies to improve scalability, automation, and employee experience.

People Operations & Onboarding

• Oversee core People Operations processes including onboarding, offboarding, employee data management, and lifecycle transactions.


• Design and implement scalable, efficient, and compliant processes that enhance the employee experience.


• Ensure adherence to federal, state, and local employment laws and regulatory requirements.


• Establish and maintain standard operating procedures and documentation across People Operations.


• Lead the design and delivery of a best-in-class onboarding experience that drives early engagement and productivity.


• Partner with Talent Acquisition, HR Business Partners, and hiring managers to ensure seamless new hire integration.


• Partner with Finance and Total Rewards to support processing of new hire and employee stock grants, ensuring accurate data entry, timely approvals, and compliance with company equity plan guidelines.


• Owns employee safety programs and compliance tracking, including WVPP and behavioral risk management activities, training, investigations, and documentation under the IIPP.

Process Optimization & Automation

• Identify opportunities to streamline and automate HR processes through systems and technology.


• Drive continuous improvement initiatives to increase operational efficiency and reduce manual work.


• Implement scalable solutions that support organizational growth and evolving business needs.

Data, Reporting, AI & Compliance

• Develop and maintain HR dashboards, metrics, and reporting frameworks.


• Leverage advanced analytics and emerging AI capabilities to generate predictive insights (e.g., attrition risk, workforce planning, hiring efficiency) and enhance decision-making.


• Partner with IT and Data teams to evaluate, implement, and govern AI-enabled tools within HR systems, ensuring ethical use, data privacy, and compliance.


• Identify opportunities to automate reporting, workflows, and employee interactions through AI and intelligent automation.


• Ensure accuracy, accessibility, and governance of people data.


• Support audits, compliance reporting, and regulatory requirements in partnership with Legal and Finance.

Project Management & Cross-Functional Partnership

• Lead cross-functional projects involving HR systems, processes, and transformation initiatives.


• Apply strong project management and change management methodologies to ensure successful execution.


• Partner with IT, Finance, Legal, and business leaders to align priorities, timelines, and deliverables.


• Develop and implement change initiatives that drive organizational effectiveness and adoption.


• The position is based in our new Irvine HQ office, complete with a courtyard, table tennis, snacks and drinks, and occasional catered meals.


• We are passionate about our culture! Our employees live our values of commitment to patients, empowerment to champion innovation, and teamwork to amplify impact!