HR / Payroll Specialist

LV Staffing Associates Inc; New York (NY); Hybrid; USD 65,000 - 85,000; Full time

Job summary

LV Staffing Associates Inc. is seeking a Human Resources / Payroll Specialist in Uniondale, NY. The role combines payroll processing, HRIS management, onboarding/offboarding, and reporting within a growing team. Expect a hybrid schedule after training, with on-site days and remote work allowances.

You will support the HR Director in process improvement, ensure compliance, and handle timecard oversight, benefits, and audits. This position emphasizes confidentiality and accuracy in payroll data.

Qualifications

• Experience with HRIS/Payroll systems and payroll processing.
• Strong MS Office and Excel skills.
• Commitment to confidentiality and data privacy.

Responsibilities

• Process semi-monthly payroll and ensure timely and accurate payments.
• Manage onboarding and offboarding through the HRIS/HCM system.
• Maintain and audit employee data and timecards for accuracy.
• Generate payroll reports and support HR with reconciliations.
• Assist with benefits administration and open enrollment.
• Support HR projects and compliance with policies and regulations.

Skills

MS Office

HRIS/Payroll

Excel

Communication skills

Confidentiality

Time management

Job description

Job Description

Human Resources / Payroll Specialist

Our client located in Uniondale is looking to hire a Human Resources / Payroll Specialist who will be processing Payroll on a direct hire basis. The hiring company has been well established for many years and is seeking someone to make an impact within their growing team. Core days and hours of work are Monday through Friday, 9:00 a.m. to 5:30 p.m. This position will be onsite 3 days per week and 2 days remote after training.

Job Summary:

The Human Resources/Payroll Specialist is a key part of the Human Resources/Payroll team.

Responsibilities include working within our Human Capital Management system, processing semi-monthly payroll, payroll reconciliations, overseeing time cards, employee on-boarding and off-boarding, Performance Management, as well as creating reports and assisting the Human Resources Director in developing processes and procedures for increasing the effectiveness of the Human Resources Process.

Essential Duties & Responsibilities:

Human Resources Duties

• Performs routine tasks required to administer and execute Human Resources programs including but not limited to compensation, benefits and leave; disciplinary matters; disputes and investigations; performance and talent management; recognition and morale; occupational health and safety; and training and development


• Manages onboarding, offboarding and processes in the Human Capital Management (HCM) system, and is the subject matter expert for the HCM, including performance management program


• Manages time cards in the HCM for reporting purposes and assisting with employee time card issues


• Conducts or acquires background checks and employee eligibility verifications; follows up with background company, tracking progress and reporting back to hiring managers through the completion of the new hire


• Assists with time off/disability requests, assuring proper forms are completed for leave and tracking time off for employees out on leave


• Data entry into and maintenance of the Human Capital Management System (HCM), including running reports and handling employee timecard and other issues in the system


• Process documentation and prepare reports relating to Human Resources (staffing, recruitment, training, employee relations, performance evaluations, benefits, compensation, etc.)


• Reviews, tracks, and documents compliance with mandatory and non-mandatory training; attending Human Resources training events where needed


• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff


• Assists the Director, Human Resources with employee relations issues, including attending and participating in employee disciplinary meetings, terminations, and investigations


• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance


• Payroll and Reporting Responsibilities


• Prepares and processes semi-monthly payroll


• Processes payroll reports and verification of information


• Prepares wage verification forms and unemployment claims


• Assists with the benefits program, including open enrollment, answering employee inquiries, new hire orientation


• Contacts multi states for U.I. ratings, create spreadsheets and report U.I. rates to payroll company.


• Responsibilities include audit of payroll and benefits Quarterly


• Responsibilities include year-end processes such as Disability, Health Savings Account reporting


• Maintenance and organization of employee records


• Human Resources and Payroll Projects as needed and assigned


• Assists with audits by running payroll reports and providing supporting backup

Desired Skills and Expertise:

• Computer literate with strong knowledge of MS Office Suite, HRIS/Payroll systems, especially strong in reporting and Excel


• Excellent oral, written and interpersonal communication skills


• Must conform to confidentiality requirements concerning employee information and company sensitive information


• Ability to work under time constraints using time management and organization skills, adjusting priorities based on workload or direction from management


• Enthusiastic, positive and internally driven with a sense of urgency and a "whatever-it-takes" attitude.


• Solid organizational, technological and analytical skills with a passion for detail