Payroll Coordinator

Vaco Recruiter Services; New York (NY); On-site; USD 60,000 - 72,000; Full time

Job summary

Well-Known Building Services Organization is seeking a Payroll Specialist to manage weekly payroll processing and reporting in a hands-on, office-based role in Long Island City, NY. You will ensure accurate staffing data, timely classifications, and timely resolution of discrepancies.

The role requires strong attention to detail, experience with payroll and timekeeping systems, and clear communication with field teams and colleagues.

Qualifications

• 2+ years of hands-on experience processing weekly payroll.
• Strong familiarity with timekeeping and labor distribution reporting systems.
• High attention to detail with proven ability to audit data and resolve discrepancies quickly.
• Solid communication skills for cross-departmental interaction.

Responsibilities

• Weekly Payroll & Reporting: generate, analyze, and audit weekly payroll reports.
• System Data & Classifications: ensure accurate staffing and pay classifications in HR/timekeeping systems.
• Timekeeping Reconciliation: review discrepancies and resolve issues with field ops and payroll teams.
• Union System Maintenance: assist with union management system updates to avoid delays or penalties.
• Union Dues Administration: receive, verify, and submit union dues notifications to payroll.
• Team Collaboration: work with payroll team and field personnel to resolve inquiries in compliance.

Skills

Payroll processing

Timekeeping

Data auditing

Cross-departmental comms

Tools

HRIS systems

Timekeeping systems

Job description

Client: Well-Known Building Services Organization

Role: Payroll Specialist

Location: Long Island City, Queens

Compensation: $32/hour (negotiable)

5 days/week in office

***Contract Position***

Payroll & Human Resources Administrator

Core Responsibilities

• Weekly Payroll & Reporting: Generate, analyze, and audit weekly payroll reports (e.g., Active No Hours, Pending Status, Inactive Hours, and Labor Distribution).
• System Data & Classifications: Ensure accurate employee staffing details, status changes, and pay classifications are routinely updated within company HR and timekeeping systems.
• Timekeeping Reconciliation: Review weekly timekeeping discrepancies and collaborate directly with field operations and payroll team members to resolve issues prior to processing.
• Union System Maintenance: Assist with the administration of union management systems, ensuring all employee status changes are updated promptly to prevent processing delays, penalties, or interest charges.
• Union Dues Administration: Receive, verify, and submit all notifications regarding union dues to the payroll department for timely processing.
• Team Collaboration: Interact constructively with the payroll team and field personnel to resolve everyday payroll inquiries in compliance with company regulations and legal standards.

Qualifications & Requirements

• 2+ years of hands-on experience processing weekly payroll (union environment preferred).
• Strong familiarity with timekeeping and labor distribution reporting systems.
• High attention to detail with proven ability to audit data and resolve discrepancies quickly.
• Solid communication skills for effective cross-departmental and field interaction.