HR Payroll Coordinator

Dexian; Virginia (MN); On-site; USD 52,000 - 70,000; Full time

Job summary

Dexian is seeking a Payroll Specialist to accurately process biweekly and semimonthly payroll for all employees, ensuring timely payments and strict regulatory compliance. You will collaborate with Human Resources, Finance, and Benefits teams to maintain accurate records and resolve inquiries.

Responsibilities include payroll audits, record maintenance, W-2s and reports, and supporting month-end, quarter-end, and year-end closings while safeguarding confidential information and identifying

Qualifications

• 1+ year of payroll experience or payroll responsibilities in HR or Accounting.
• Strong attention to detail with ability to handle confidential information.
• Proficiency with Microsoft Office and Google Workspace.
• Strong data analysis, organizational and problem-solving skills.
• Excellent written and verbal communication; ability to manage multiple priorities and deadlines.

Responsibilities

• Process biweekly and semimonthly payroll for all employees on time.
• Conduct daily and weekly payroll audits to ensure accuracy.
• Maintain accurate payroll records including hires, terminations, deductions, and taxes.
• Review and update employee payroll information across HRIS and payroll systems.
• Ensure payroll compliance with federal, state, and local laws.
• Prepare pay statements, W-2s, reports, and other payroll documents.
• Respond to employee inquiries about wages, deductions, and policies.
• Reconcile payroll data and assist with month-end, quarter-end, and year-end reporting.
• Collaborate with HR, Finance, Benefits and others to align records.
• Support audits and confidential information protection.
• Identify opportunities to improve payroll processes and data accuracy.

Skills

Attention to detail

Communication skills

Data analysis

Organizational skills

Problem-solving

Tools

Microsoft Office

Google Workspace

HRIS systems

Payroll software

Job description

The Payroll Specialist is responsible for accurately and efficiently processing payroll for employees while maintaining compliance with applicable federal, state, and local regulations. This role manages payroll records, conducts regular audits, resolves employee payroll inquiries, and partners with Human Resources, Finance, and other internal teams to ensure accurate and timely payroll operations.

Key Responsibilities

• Process biweekly and semimonthly payroll for all employees, ensuring accurate and timely payment.
• Conduct daily and weekly payroll audits to identify discrepancies, validate data, and ensure payroll accuracy.
• Maintain accurate payroll records, including new hires, terminations, deductions, benefits, tax information, and other employee changes.
• Review and update employee payroll information across applicable HRIS and payroll systems.
• Ensure payroll practices comply with federal, state, and local wage, tax, and employment regulations.
• Prepare and distribute employee pay statements, W-2 forms, payroll reports, and other required payroll documentation.
• Respond to employee inquiries regarding wages, deductions, tax withholdings, benefits, and payroll policies.
• Research and resolve payroll discrepancies and employee issues in a timely and professional manner.
• Reconcile payroll data and assist with month-end, quarter-end, and year-end payroll reporting.
• Collaborate with Human Resources, Finance, Benefits, and other internal teams to maintain alignment across payroll systems, processes, and employee records.
• Support internal and external payroll audits, compliance reviews, and reporting requirements as needed.
• Maintain strict confidentiality and safeguard sensitive employee and payroll information.
• Identify opportunities to improve payroll processes, data accuracy, and operational efficiency.

Basic Qualifications

• 1+ year of payroll experience, or experience in Human Resources or Accounting with payroll-related responsibilities.
• Strong attention to detail with the ability to manage sensitive and confidential information.
• Proficiency with Microsoft Office and Google Workspace applications.
• Strong data analysis, organizational, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet payroll deadlines in a fast-paced environment.

Preferred Qualifications

• 2+ years of payroll experience.
• 1+ year of payroll tax experience.
• Knowledge of federal, state, and local wage and hour laws, payroll tax regulations, and compliance requirements.
• Experience processing multi-state payroll.
• Experience working with HRIS and payroll systems.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) designation.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.

Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals. To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.