HR & Payroll Administrative Specialist

PF Concepts; Fairfield (NJ); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Paid training

Tuition discount

Vision insurance

Job summary

PF Concepts in Fairfield, NJ, seeks an Administrative Assistant with HR/payroll exposure to join our office. The role emphasizes confidentiality, accuracy, and proactive task handling.

You will manage communications, prepare documents, coordinate HR tasks, and assist payroll while maintaining confidentiality. This position offers growth in a professional services environment and exposure to payroll processes.

Qualifications

• High school diploma or equivalent; associate's degree or higher preferred.
• Proven administrative experience with HR/payroll knowledge.
• Proficient in MS Office; strong organizational/time-management skills.
• Ability to handle confidential information with discretion.
• Familiarity with HR and payroll software systems.
• Experience in a corporate or professional services environment preferred.

Responsibilities

• Manage general administrative duties: calls, emails, scheduling, and meetings.
• Prepare documents, reports, and presentations.
• Coordinate office activities to ensure efficiency and policy compliance.
• Order and maintain office supplies; keep the office stocked and functional.
• Coordinate vendor services for maintenance and repairs.
• Support HR tasks: onboarding, records, and recruitment efforts.
• Assist with HR documents: contracts, benefits enrollment, training materials.
• Help organize employee events and programs.
• Assist with payroll preparation and processing; ensure accuracy and compliance.
• Maintain payroll records: timesheets, employee data, deductions.
• Respond to payroll and benefits inquiries with timely information.

Skills

Administrative experience

HR knowledge

Payroll knowledge

Microsoft Office proficiency

Organizational skills

Communication skills

Discretion with confidential info

Multitasking

HR/payroll software

Labor law basics

Education

High school diploma or equivalent

Associate's degree or higher in business administration, HR, or related field

Tools

Microsoft Office Suite

Job description

PF Concepts in Fairfield, NJ, seeks an Administrative Assistant with HR/payroll exposure to join our office. The role emphasizes confidentiality, accuracy, and proactive task handling.

You will manage communications, prepare documents, coordinate HR tasks, and assist payroll while maintaining confidentiality. This position offers growth in a professional services environment and exposure to payroll processes.