HR & Payroll Administrative Coordinator

Penspen Group; Los Angeles (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

Penspen Group is seeking an HR Administrator in Los Angeles to perform clerical and administrative tasks with accuracy while delivering superior customer service. You will support HR field operations, manage payroll data, and maintain employee records in the HRIS system.

The role requires strong organizational skills, proficiency with Excel/Word/PowerPoint, and experience with payroll systems. This is a full-time on-site position supporting the HR department and safety training initiatives.

Qualifications

• Degree or High School Diploma required.
• At least 2 years experience in Human Resources roles preferred.
• Must have strong organizational skills.
• Strong computer skills required, including Excel, Word, and PowerPoint.
• Experience with personnel and payroll data systems.
• Must have the ability to plan for, track, prioritize and execute multiple recurring and ad hoc tasks.

Responsibilities

• Ensure the processes that handle the data are functioning efficiently and effectively. Provides HR Administrative support to HR field.
• Track payroll related data (direct deposit, W4’s, department transfers, time sheets, address/contact info updates, salary changes, etc.) each pay cycle.
• Serves as the main point of contact for most employee inquires. Responds to employee questions regarding company policies and procedures, compliance documentation, benefits, PTO, payroll, etc.
• Obtain and maintain employee records to ensure information is accurate and compliant, and that it is entered into the HR/Payroll system for proper allocation of pay and benefits.
• Create personnel files and enter info into HRIS System.
• Ensure accuracy and completeness of all pre-employment and new hire paperwork
• Manage Security Badge (IDs) system.
• Assist in safety training and tracking.

Skills

Detail oriented

Organized

Communication skills

Customer service

Multitasking

Education

High School Diploma or Degree in HR

Tools

Excel

Word

PowerPoint

HRIS System

Payroll system

Job description

Penspen Group is seeking an HR Administrator in Los Angeles to perform clerical and administrative tasks with accuracy while delivering superior customer service. You will support HR field operations, manage payroll data, and maintain employee records in the HRIS system.

The role requires strong organizational skills, proficiency with Excel/Word/PowerPoint, and experience with payroll systems. This is a full-time on-site position supporting the HR department and safety training initiatives.