HR Payroll

A Hiring Company; United States; On-site; USD 65,000 - 90,000; Full time

Job summary

A Hiring Company is seeking a detail-oriented Payroll Administrator to support a multi-entity payroll function in the United States. The role emphasizes accurate processing, regulatory compliance, and reporting using ADP systems.

The ideal candidate will manage weekly and bi-weekly payroll workflows, coordinate with HR/Finance, and handle year-end activities while maintaining strict controls and confidentiality.

Qualifications

• Experience in end-to-end payroll processing for multiple entities.

Responsibilities

• Administer end-to-end payroll processing for multiple entities on a weekly and bi-weekly basis using ADP.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Maintain accurate payroll records, including employee data, tax information, and benefit deductions.
• Coordinate with HR and Finance teams to ensure accurate employee compensation and benefits data.
• Prepare and distribute payroll reports to internal stakeholders and respond to audit requests.
• Manage year-end processes including W-2s, tax filings, and reconciliations.
• Resolve payroll discrepancies and respond to employee inquiries in a timely manner.
• Stay current with changes in payroll regulations and ADP system updates.
• Maintain appropriate controls to prevent fraud and protect confidential information.

Skills

Payroll processing

Payroll compliance

ADP systems

Tools

ADP software

Job description

The purpose of this role is to support a high-growth and highly acquisitive, PE-backed, mission-focused fire and life safety platform. The Payroll Administrator will be detail-oriented and experienced in processing and managing payroll for multiple business entities. The ideal candidate will have a strong background in payroll operations, compliance, and reporting, with hands-on experience using ADP systems. This role requires a high level of accuracy, discretion, and the ability to work independently with minimal supervision. The successful candidate will be a proactive self-starter who takes ownership of the payroll function and drives

Core Working Relationships:

• Corporate Accounting and FP&A team
• OpCo management and Accounting teams
• Benefits carriers and other third-party HR service providers

Activities & Accountabilities

• Administer end-to-end payroll processing for multiple entities on a weekly and bi-weekly basis using ADP
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices
• Maintain accurate payroll records, including employee data, tax information, and benefit deductions
• Coordinate with HR and Finance teams to ensure accurate employee compensation and benefits data
• Prepare and distribute payroll reports to internal stakeholders and respond to audit requests
• Manage year-end processes including W-2s, tax filings, and reconciliations
• Resolve payroll discrepancies and respond to employee inquiries in a timely manner
• Stay current with changes in payroll regulations and ADP system updates
• Maintain appropriate controls to prevent fraud and protect confidential