Payroll Specialist

Connect Search, LLC; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

A leading payroll services provider in Chicago seeks a Payroll Specialist to manage multi-entity payroll processing in compliance with federal and state regulations. Responsibilities include processing payroll, tax compliance, producing payroll reports, and improving payroll processes. The ideal candidate should be proficient in ADP Workforce Now and have strong analytical skills. The position offers a chance to work within a dynamic team focused on accuracy and efficiency in payroll operations.

Qualifications

• Experience with multi-entity payroll processing.
• Strong understanding of tax regulations and compliance.
• Ability to generate payroll reports and perform reconciliations.

Responsibilities

• Process multi-entity payroll ensuring accuracy and compliance.
• Remit payroll taxes and maintain regulatory filings.
• Prepare and distribute payroll reports and related filings.

Skills

ADP Workforce Now

Multi-State Payroll Processing

Payroll Administration

Tax Compliance

Reporting Skills

Job description

Requirements: ADP Workforce Now & Multi-State Payroll Processing

Key Responsibilities

Payroll Administration

• Process multi-entity payroll using a leading payroll system, ensuring accuracy, timeliness, and full compliance
• Review and validate timekeeping data, earnings, deductions, benefits, and payroll adjustments prior to submission
• Maintain payroll records and support employee onboarding and offboarding activities related to payroll
• Reconcile payroll sub-ledgers to the general ledger across all entities
• Prepare and post payroll-related journal entries
• Investigate and resolve payroll discrepancies in partnership with Finance and Accounting teams

Tax & Compliance

• Remit federal, state, and local payroll taxes accurately and on schedule
• Prepare and submit required government filings and ensure compliance with all regulatory agencies
• Maintain compliance with payroll laws, tax regulations, and internal policies
• Support payroll setup and registration in new states, as needed

Reporting

• Prepare and distribute monthly, quarterly, and year-end payroll reports, including W-2s and related filings
• Complete annual W-2 reconciliations to support tax workpapers
• Generate customized payroll reports for Finance, HR, and leadership

Systems & Process Improvement

• Optimize payroll system functionality to improve efficiency, accuracy, and internal controls
• Identify and implement process improvements that enhance payroll operations
• Administer expense reimbursement processing through a corporate expense management platform

Audit & Special Projects

• Support internal and external audits related to payroll
• Assist with special projects and ad hoc initiatives as needed