HR Operations Specialist — Onboarding & Compliance

Catholic Charities of the Archdiocese of New York; New York (NY); On-site; USD 41,000 - 50,000; Full time

Job summary

Catholic Charities of the Archdiocese of New York is seeking an HR Coordinator to support onboarding, HR operations, and recruitment logistics. You will serve as a key contact for candidates, new hires, and managers, ensuring compliant, timely processes across multiple systems.

This is a full-time, on-site role in New York City. The ideal candidate has 2+ years in HR coordination, strong organizational skills, discretion, and excellent communication.

Qualifications

• Associate's degree required; bachelor’s in HR, Business Admin, or related field preferred.
• Two+ years in HR coordination, HR assistant, or similar admin role.
• Experience with ATS and HRIS; onboarding workflows and compliance docs.
• Strong MS Office skills; ability to learn new systems quickly.

Responsibilities

• Manage onboarding workflows in ATS; ensure timely and accurate documentation.
• Serve as primary contact for new hires throughout onboarding; provide clear communication.
• Prepare wage notices, job descriptions, and status-change documents; distribute onboarding materials.
• Coordinate onboarding logistics with hiring managers and IT for accounts and access.
• Maintain onboarding tracking sheets; update locations and forms; generate reports.
• Support HR operations including employment verifications and audits.
• Route inquiries, track invoices, and coordinate HR meeting schedules.
• Draft routine follow-up communications; keep HR projects on track.

Skills

Organization

Attention to detail

Discretion

Communication

Cross-functional collaboration

Education

Associate's degree

Tools

ATS platforms

HRIS

Job description

Catholic Charities of the Archdiocese of New York is seeking an HR Coordinator to support onboarding, HR operations, and recruitment logistics. You will serve as a key contact for candidates, new hires, and managers, ensuring compliant, timely processes across multiple systems.

This is a full-time, on-site role in New York City. The ideal candidate has 2+ years in HR coordination, strong organizational skills, discretion, and excellent communication.