HR Operations Specialist

Ultimate Staffing; Boston (MA); Hybrid; USD 70,000 - 85,000; Full time

Job summary

Ultimate Staffing is seeking an HR Operations Specialist in the Boston area. The role ensures accuracy and efficiency of HR processes across the employee life cycle, maintains records, and serves as a point of contact for staff with questions.

Hybrid schedule requires 2-3 days in the Seaport/Boston office; duration 6 months with possible extension. The ideal candidate has ADP and SuccessFactors experience, advanced Excel, and strong data privacy skills to support payroll and benefits

Qualifications

• Bachelor’s degree or equivalent with 2–4 years HR operations experience.
• Working knowledge of ADP and SuccessFactors HRIS systems.
• Advanced Excel skills.
• Experience with ADP payroll system is a plus.
• Strong time management and confidentiality.
• Excellent written and verbal communication.

Responsibilities

• Support day-to-day HR operations across HRIS, Benefits and Payroll.
• Assist data analysis and audit data accuracy.
• Support end-to-end employee lifecycle processes.
• Handle data entry in ADP HRIS and maintain data accuracy.
• Assist HR data audits and documentation.
• Maintain and audit personnel files.
• Collect and verify payroll data.
• Refine processes for data accuracy and analytics.
• Answer HR inquiries and assist managers.
• Support HR projects as needed.

Skills

HR data accuracy

Confidential handling

Communication skills

Time management

Education

Bachelor's degree or equivalent

Tools

ADP HRIS

SuccessFactors

Advanced Excel

ADP Payroll

Job description

Location: Boston- Pier 4; Hybrid - required to work in office 2-3 days per week.

Candidates must be local; not open to fully remote candidates.

Duration: 6 months; with extension up to 12 months

Role Summary

The HR Operations Specialist ensures the efficiency and accuracy of HR processes throughout the entire employee life cycle. This position is responsible for maintaining and up-to-date employee records, while consistently upholding the integrity of employee data. The HR Operations Specialist also serves as a key point of contact for employees, addressing queries and providing support as needed. By delivering HR services with a strong focus on accurate data management and adherence to company policies, the HR Operations Specialist helps create a positive employee experience.

Primary Responsibilities

• Support day-to-day HR operations, ensuring accuracy, efficiency and compliance across HRIS, Benefits and Payroll Administration
• Support data analysis and reporting as required, including review, harmonizing, auditing data to ensure accuracy.
• Support End-to End employee life-cycle processes (pre hire to retire including onboarding)
• Supporting the administration of our ADP HRIS system including all employee related data entry into the database ensuring data accuracy.
• Support HR Data audits and prepare required documentation
• Maintains and audit personnel files within the HRIS system.
• Collect and Verify payroll related data
• Refine processes for data accuracy and data analytics.
• Serve as the first point of contact for general HR inquiries, providing timely and accurate support to our employees and managers
• Support HR Project work on an as needed basis

Education and Required Skills

• Bachelor's degree or equivalent and 2-4 years HR Operations or administration related experience preferred
• Working knowledge of ADP and SuccessFactors HRIS systems.
• Advanced Excel skills
• Working knowledge of ADP payroll system desired
• Excellent time management and deadline consciousness
• High degree of professionalism and ability to deal sensitively with confidential material
• High-energy, "self-sufficient" individual with an established track record of success on various levels within a fast-paced organization
• Well-developed interpersonal skills and ability to get along well with diverse personalities
• Excellent written and oral communication skills that enable clear and concise communication to all levels of the organization
• Strong problem-solving skills and an ability to prioritize and multitask.
• Highly organized and detail-oriented with the ability to handle confidential or sensitive information

Travel and Location · Located in Boston area, reporting to Seaport office 2-3 days per week

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.