HR Operations & Recruiting Coordinator

TEKsystems; Santa Monica (CA); Remote; USD 39,000 - 47,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Job summary

TEKsystems is seeking an experienced HR Operations & Recruiting Coordinator to support the full candidate and employee lifecycle in a fast-paced environment. You will partner with Talent Acquisition, HR Business Partners, and employees to ensure seamless recruiting ops, onboarding, HR support and HR data integrity.

The ideal candidate has a strong blend of recruiting coordination, onboarding admin and HR operations, with hands-on Workday knowledge and a focus on exceptional service.

Qualifications

• Bachelor's degree required.
• 3–4+ years in HR operations, recruitment coordination or HR shared services.
• Hands-on Workday experience: employee data entry, new hire processing, audits and reporting.
• Experience coordinating interview scheduling, virtual interviews, candidate travel, and background checks.
• Strong customer service, communication, confidentiality and attention to detail.

Responsibilities

• Coordinate end-to-end recruiting operations, including interview scheduling, virtual interviews, candidate travel, and background checks.
• Support onboarding activities: new hire paperwork, offer audits, and IT coordination for readiness.
• Serve as first point of contact for HR inquiries, guiding policies and self-service processes.
• Maintain employee records and files with accuracy, confidentiality and compliance.
• Perform HR data entry, audits, updates and reporting in Workday.
• Create and maintain HR resources, guides and knowledge articles.

Skills

Recruiting coordination

HR operations

Onboarding administration

Customer service

Employee data entry

Education

Bachelor's Degree

Tools

Workday

Job description

• Interview scheduling
• Interview scheduling

Location: Remote

Duration: 8 Months

Experience Level: Mid-Senior (3-4+ Years)

About The Role

We are seeking an experienced HR Operations & Recruiting Coordinator to support the full candidate and employee lifecycle within a fast-paced, high-growth environment. This individual will serve as a critical partner to Talent Acquisition, HR Business Partners, and employees by ensuring seamless recruiting operations, onboarding experiences, HR support, and employee record management.

The ideal candidate has a strong blend of recruiting coordination, onboarding administration, and HR operations experience , with hands-on knowledge of Workday and a passion for delivering exceptional customer service.

Key Responsibilities

• Coordinate end-to-end recruiting operations, including:
• Interview scheduling
• Virtual interview coordination
• Candidate travel arrangements
• Background check administration
• Support onboarding activities, including:
• New hire documentation and paperwork
• Offer letter audits
• Partnering with IT and Talent Acquisition on new hire readiness
• Serve as the first point of contact for employee and manager HR inquiries, providing guidance on HR policies, procedures, and self-service transactions.
• Maintain employee records and personnel files, ensuring accuracy, confidentiality, and compliance.
• Perform HR data entry, audits, employee updates, and reporting activities within Workday.
• Create, update, and maintain HR resources such as policies, FAQs, process guides, and knowledge articles.
• Partner with HR Business Partners, recruiters, and Centers of Excellence to support projects and process improvements.
• Escalate sensitive employee matters appropriately while maintaining strict confidentiality.
• Identify opportunities to improve employee and candidate experiences through operational excellence and continuous improvement initiatives.

Required Qualifications

• Bachelor's Degree
• 3-4+ years of experience in:
• HR Operations
• HR Coordination
• Recruiting Coordination
• Human Resources Shared Services
• Experience supporting both recruiting operations and HR/onboarding processes.
• Hands-on experience with Workday, including:
• Employee data entry
• New hire processing
• Employee changes
• Audits and reporting
• Experience coordinating:
• Interview scheduling
• Virtual interviews
• Candidate travel logistics
• Background checks
• Knowledge of onboarding processes, offer audits, and new hire documentation.
• Experience maintaining employee records and personnel files.
• Strong understanding of HR policies, procedures, and employee support practices.
• Excellent customer service, written communication, and interpersonal skills.
• Ability to handle confidential information with discretion.
• Strong organizational skills with exceptional attention to detail.
• Proven ability to work in a fast-paced, high-volume environment.

Preferred Qualifications

• Experience within a gaming, entertainment, or technology company.
• Experience working in a shared services, HR help desk, or people services environment.
• Demonstrated success driving process improvements and operational efficiencies.
• Experience creating HR documentation, FAQs, training materials, or knowledge-base content.

Ideal Candidate Profile

You are a highly organized HR professional who enjoys supporting both candidates and employees, thrives in a fast-moving environment, and has experience balancing recruiting coordination, onboarding, HR operations, and customer service. You take pride in accuracy, confidentiality, and delivering an exceptional people experience at every stage of the employee lifecycle.

Job Type & Location

This is a Contract position based out of Santa Monica, CA.

Pay And Benefits

The pay range for this position is $28.00 - $34.47/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Oct 22, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems And TEKsystems Global Services

Were a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. Were strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. Were building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.