HR Operations & Projects Coordinator (Hybrid)

Teachers College, Columbia University; New York (NY); Hybrid; USD 39,000 - 55,000; Full time

Benefits offered by this job

Tuition remission

Health insurance

Flexible hybrid work

Retirement matching

HSA/FSA options

Job summary

The Office of Human Resources at Teachers College, Columbia University, is seeking an Operations & Administration Associate to support HR operations and administration, including project coordination, I-9 compliance tracking, meeting logistics, and internal HR engagement initiatives. The incumbent will also play a critical role in supporting the efficiency and effectiveness of the HR department.

Reporting to the HR Manager, Strategic Operations & Employee Experience, the incumbent will ensure

Qualifications

• Bachelor’s degree or equivalent in experience and training.
• At least one year of professional office experience, preferably in HR.
• Strong organizational, communication, and problem-solving skills.
• Proficiency in Microsoft Office, Google Suite, and the ability to learn HR systems.
• Excellent interpersonal, communication, and organizational skills with strong attention to detail.
• Strong problem-solving skills with a proactive approach to identifying issues, developing solutions, and implementing effective strategies.
• Knowledge of or ability to quickly learn the I-9 Employment Verification process and the Federal E-Verify System.
• Experience providing high-quality service and support with a focus on enhancing the overall experience.
• Demonstrated ability to manage multiple priorities and projects simultaneously.
• Experience preparing reports, presentations, and communications materials.
• Strong analytical, organizational, and problem-solving skills.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Support onboarding processes, including I-9 verification and compliance tracking.
• Monitor and track employment authorization and E-Verify processes, ensuring timely updates and issue resolution.
• Oversee employment verification requests and HR process documentation.
• Coordinate the administration for the College's Professional Development Fund (PDF) program, including communicating program guidelines, reviewing and processing requests, maintaining records, tracking expenditures, and responding to employee inquiries.
• Monitor annual program utilization and prepare reports and recommendations to support effective program administration and continuous improvement.
• Develop and maintain standard operating procedures, process documentation, and training materials related to HR operational processes and programs.
• Assist with the review and approval process for special loan programs available to certain employees, ensuring that all necessary documentation is collected and processed.
• Maintain HR resources, including website updates and technology support. Assist with HR budget tracking and operational expenses.
• Contribute to process improvements and best practices.
• Other duties as assigned.

Skills

Office setup

I-9 verification

E-Verify

HR systems

Communication

Organization

Problem solving

Education

Bachelor’s degree or equivalent

Job description

The Office of Human Resources at Teachers College, Columbia University, is seeking an Operations & Administration Associate to support HR operations and administration, including project coordination, I-9 compliance tracking, meeting logistics, and internal HR engagement initiatives. The incumbent will also play a critical role in supporting the efficiency and effectiveness of the HR department.

Reporting to the HR Manager, Strategic Operations & Employee Experience, the incumbent will ensure