HR Operations & Onboarding Coordinator

Phaxis; Plainview (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

Phaxis in United States, New York is seeking a detail-oriented HR Administrative Assistant to support general HR administration, filing, and mail distribution. The role includes maintaining HR files, entering data into HRIS, and assisting with onboarding both virtually and in person.

The candidate should have strong communication and organizational skills, proficiency with Microsoft Office, and the ability to manage multiple priorities in a high-volume environment.

Qualifications

• High school diploma required; bachelor's degree preferred.
• Prior HR experience preferred.
• Strong communication, organizational, analytical, and administrative skills.
• Proficiency with Microsoft Office.
• Ability to work effectively in a high-volume, fast-paced environment and manage multiple priorities.

Responsibilities

• Support general HR administration, filing, and mail distribution.
• Create, maintain, and update HR and employee files; enter information into the HRIS.
• Prepare new-hire documentation and assist with onboarding (virtual and in-person).
• Prepare Letters of Agreement, job descriptions, and pay rate notices.
• Process Change of Status forms and review information for accuracy.
• Complete employment reference checks and verification requests; maintain trackers.
• Assist with maintenance of the PPD database for accuracy and compliance.

Skills

Communication

Organization

Analytical thinking

Administrative skills

Education

High school diploma

Bachelor's degree (preferred)

Tools

Microsoft Office

Job description

Phaxis in United States, New York is seeking a detail-oriented HR Administrative Assistant to support general HR administration, filing, and mail distribution. The role includes maintaining HR files, entering data into HRIS, and assisting with onboarding both virtually and in person.

The candidate should have strong communication and organizational skills, proficiency with Microsoft Office, and the ability to manage multiple priorities in a high-volume environment.