HR Operations Coordinator: Data, Onboarding & Compliance

jeffersonhealth; Philadelphia (Philadelphia County); On-site; USD 42,000 - 62,000; Full time

Job summary

Thomas Jefferson University is seeking an Human Resource Coordinator to provide entry-level support to the HR Business Partner. The role focuses on compiling workforce metrics, coordinating onboarding and offboarding, and ensuring data accuracy across the employee lifecycle.

The coordinator will collaborate with HRBPs to monitor turnover, headcount, and other operational data while supporting with case documentation, investigations, and compliance timelines in a fast-paced, unionized environment.

Qualifications

• 2 years administrative assistant experience with demonstrated proficiency in administrative assistant skills.
• Advanced training in computer applications (Word Processing, Spreadsheets, Graphics, Kronos) is highly desired. Must have demonstrated experience in handling multiple tasks simultaneously.

Responsibilities

• Supports and coordinates team activities of various committees, working groups, inter-system groups and meetings.
• Schedules appointments and coordinates arrangements for meetings, conferences and travel.
• Composes/types letters, often covering subjects of a technical and/or confidential nature, memoranda, GANT charts, policies, Benefits Committee minutes.
• Takes minutes at meetings, when requested.
• Provides data entry support of benefit and retirement information as needed including tuition applications for quarterly reporting; pension audit form letters to participants; and other benefit data as applicable.
• Monitors content and keeps HR benefits website up to date. Gathers wellness activities and educational session information from members of wellness committee and works with benefits manager and marketing manager to have up‑to‑date calendar entries posted on LiveWell@Jeff website.
• Supports activities, coordination and scheduling required for benefits and wellness fairs throughout the year.
• Assists with coverage rotation of the HR front desk.
• Interacts with co‑workers, visitors, and other staff consistent with the core values of the University.

Skills

Administrative support

Data entry

Microsoft Office

Kronos

PeopleSoft

Communication

Education

Bachelor's Degree

Tools

Kronos

PeopleSoft

MS Office

Job description

Thomas Jefferson University is seeking an Human Resource Coordinator to provide entry-level support to the HR Business Partner. The role focuses on compiling workforce metrics, coordinating onboarding and offboarding, and ensuring data accuracy across the employee lifecycle.

The coordinator will collaborate with HRBPs to monitor turnover, headcount, and other operational data while supporting with case documentation, investigations, and compliance timelines in a fast-paced, unionized environment.