HR Operations Coordinator

The Access Project; United States; Remote; USD 17,000 - 21,000; Part time

Benefits offered by this job

25 days annual leave pro rata

Bank holidays

Wellbeing support

Online GP services

Volunteering leave

Learning and development opportunities

Flexible working requests welcomed

Job summary

The Access Project seeks an organised HR Operations Coordinator to support people operations on a maternity-cover basis. This role blends HR administration with opportunities to improve processes and staff engagement.

You will work closely with the Head of People to deliver a responsive HR service, manage sensitive information discreetly, and help ensure smooth onboarding, offboarding and policy updates in a charity focused on helping young people access higher education.

Qualifications

• HR administration experience with a proactive and discreet approach.
• Ability to manage competing priorities and work accurately.
• Experience using BambooHR and confidence with Microsoft 365 tools.

Responsibilities

• Respond to colleague queries and maintain confidential employee records in BambooHR.
• Coordinate recruitment administration and update hiring managers.
• Manage onboarding/offboarding, references, right to work checks, DBS and IT access.
• Prepare contracts and coordinate inductions for new starters.
• Update policies with the Head of People and support HR system usage.
• Administer employee benefits and recognition awards.
• Organise staff meetings and engagement events.
• Support wider operations including the virtual phone rota and health and safety admin.

Skills

BambooHR

Microsoft 365

SharePoint

HR administration

Communication skills

Collaboration

Problem solving

Tools

BambooHR

Microsoft 365

SharePoint

Job description

HR Operations Coordinator (Maternity Cover) We are seeking an organised HR professional to support people operations at an education charity helping young people fulfil their potential.

Position: HR Operations Coordinator (Maternity Cover)

Salary: £14,131 per annum actual salary (£28,262 full-time equivalent), or £15,631 actual salary for London home-based staff

Location: Home-based in England, with occasional travel to Birmingham or London

Hours: Part-time, 18.75 hours per week (0.5 FTE)

Contract: Fixed term until October 2027

Start date: December 2026 or January 2027

Closing date: 9am, Monday 2 November 2026

About the role

Working closely with the Head of People, you will help deliver an efficient, welcoming and responsive HR service across the charity. This varied maternity cover role combines day-to-day HR administration with opportunities to improve processes and support staff engagement.

Key responsibilities

• Responding to colleague queries and maintaining accurate, confidential employee records in BambooHR.
• Coordinating recruitment administration and keeping hiring managers updated.
• Managing onboarding and offboarding, including references, right to work checks, DBS checks and IT access arrangements.
• Preparing employment contracts and coordinating inductions for new starters.
• Updating policies and guidance with support from the Head of People, and helping managers use HR systems effectively.
• Administering employee benefits and recognition awards.
• Organising staff meetings and engagement events.
• Supporting wider operations, including the virtual phone rota and health and safety administration.

About you

You will bring previous HR administration experience, strong organisational skills and a proactive, practical approach. Comfortable managing competing priorities, you will work accurately and handle sensitive information with discretion.

You will also have:

• Experience using BambooHR and confidence with Microsoft 365, including SharePoint.
• Excellent written and verbal communication skills.
• A collaborative approach and the ability to build positive working relationships.
• Strong problem-solving skills and an interest in using technology to improve efficiency.
• A commitment to creating opportunities for young people from under-resourced backgrounds.
• Project management experience would be an advantage.

About the organisation

This education charity supports students from under-resourced backgrounds to access top universities through mentoring, skills coaching and tuition. Its friendly, inclusive team shares a commitment to creating a fairer society.

Benefits

• Benefits include 25 days' annual leave pro rata, plus bank holidays and winter closure days, employee discounts, wellbeing support, access to online GP services, volunteering leave and learning and development opportunities.

Requests for flexible working are welcomed.

The charity welcomes applications from all backgrounds, particularly people with lived experience relevant to its mission.

Reasonable adjustments are available throughout recruitment.

The organisation is committed to safeguarding children and young people.

Appointment is subject to appropriate pre-employment checks, including references and a DBS check.

Other roles you may have experience of could include HR Administrator, HR Coordinator, People Operations Coordinator, People Administrator, HR Assistant or People and Culture Coordinator.

#INDNFP Please note this role is advertised by the recruitment agency acting for the client - Not For Profit People