HR Operations Coordinator

RGBSI; Superior (MI); On-site; USD 42,000 - 56,000; Full time

Job summary

RGBSI is seeking a detail-oriented HR Coordinator to support onboarding, documentation, and employee data management. You will handle I-9 forms, employment agreements, and onboarding records while ensuring confidentiality and accuracy across HR systems.

Responsibilities include relocation documentation, invoice processing for contractors, audits support, and answering HR inquiries. A Bachelor’s degree and proficiency with MS Office are preferred, with experience in HRIS/ATS systems beneficial.

Qualifications

• 2+ years of HR coordination, onboarding, payroll support, or administrative experience.
• Strong attention to detail and organizational skills, with confidentiality of employee information.
• Proficiency with Microsoft Office Suite (Excel, Outlook, Word, PowerPoint) and experience with HRIS/ATS/payroll systems preferred.

Responsibilities

• Coordinate onboarding activities and enter data into HRIS.
• Prepare and maintain I-9 forms, employment agreements, and onboarding records.
• Manage relocation documentation and reimbursements; process invoices for contractors and HR vendors.

Skills

HR coordination

Onboarding

Attention to detail

MS Office

Education

Bachelor's degree

Tools

HRIS

ATS

SAP SuccessFactors

Job description

• Coordinate new hire onboarding activities, including data entry into HRIS systems.
• Prepare, collect, and maintain employment documentation, including I-9 forms, employment agreements, and onboarding records.
• Manage candidate relocation documentation and reimbursement processes & process invoices and payments for contractors, interns, and HR vendors.
• Maintain and update employee data within HR systems and related databases.
• Generate employment verification letters and other employee documentation & maintain HR records, employee rosters, and departmental documentation.
• Monitor compliance requirements and follow up on required actions, including I-9 reverifications and contract renewals.
• Support internal and external audits by preparing required HR documentation.
• Respond to inquiries received through the HR shared inbox and direct requests to the appropriate HR team member.
• Assist with HR reporting, process documentation, and system improvement initiatives.
• Support additional HR projects and administrative activities as assigned.

Requirements:

• 2+ years of HR coordination, HR administration, onboarding, payroll support, or administrative experience.
• Strong attention to detail and organizational skills & experience maintaining confidential employee information.
• Proficiency with Microsoft Office Suite, including Excel, Outlook, Word, and PowerPoint & experience with HRIS, ATS, payroll systems, or SAP SuccessFactors preferred.

Education:

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.