HR Operations Assistant | Front Desk & Admin (Hybrid)

State of Minnesota; Saint Paul (MN); Hybrid; USD 44,000 - 58,000; Full time

Benefits offered by this job

Paid vacation and sick leave

12 paid holidays

Low-cost medical, dental, vision, and药

Pension plan and retirement benefits

Life insurance

Disability insurance

Tax-free expense accounts

Job summary

State of Minnesota's Administration Dept is seeking an HR Operations Assistant to provide front desk support, manage HR inquiries, and assist with I-9 administration and reporting. This full-time role blends receptionist duties with HR operations in a hybrid work environment.

Responsibilities include coordinating New Employee Orientation, maintaining the HR email inbox, processing data requests, and supporting the Staffing team with postings and job fairs.

Qualifications

• Customer service skills to provide prompt, accurate information in person, writing, phone, and electronic channels.
• Ability to explain laws, rules, and policies to customers and coworkers.
• Typing and word processing to prepare correspondence and documents.
• Spreadsheet skills to organize data and track projects.
• Database software to enter data, retrieve information, and generate reports.
• Familiarity with EDMS or similar file management systems.

Responsibilities

• Provide front desk support and answer inquiries from employees, applicants, and the public.
• Manage HR email inbox, monitor communications, and sort mail for timely responses.
• Schedule New Employee Orientation and enter I-9s in the HR system; coordinate trainings.
• Generate reports from state systems and support labor negotiations as needed.
• Post internal job opportunities and assist with job fairs; perform other duties as assigned.

Skills

Customer service

Communication

Typing

Word processing

Spreadsheet

EDMS

Education

Post-secondary education in HR or related field

Tools

SWIFT

SEMA4

SWIFT Data Warehouse

Document Direct

Job description

State of Minnesota's Administration Dept is seeking an HR Operations Assistant to provide front desk support, manage HR inquiries, and assist with I-9 administration and reporting. This full-time role blends receptionist duties with HR operations in a hybrid work environment.

Responsibilities include coordinating New Employee Orientation, maintaining the HR email inbox, processing data requests, and supporting the Staffing team with postings and job fairs.