HR Operations Assistant

Ultimate Staffing Services; Irvine (CA); On-site; USD 37,000 - 43,000; Part time

Job summary

Ultimate Staffing Services in Irvine, CA seeks an HR Operations Assistant for an on-site, temporary role. You will support associates throughout the employment life cycle and enter/maintain data in Oracle HCM, including onboarding, status changes, and terminations.

Reporting to the HR Operations Manager, you will handle confidential information, assist with audits, and provide administrative support to the HR team and management while upholding company standards.

Qualifications

• Data entry and maintenance of HR records in HR systems.
• Strict confidentiality of employee information.
• Ability to collaborate with HR team and management.

Responsibilities

• Performs a wide range of duties related to processing and maintaining associate data.
• Interacts with and provides information to job applicants, associates, management and public/private agencies.
• Maintains high standards of confidentiality of all associate information.
• Provides administrative and operational support to members of the HR team.
• Demonstrates courtesy, diplomacy and tact in interactions with internal and external customers.
• Adheres to College/University policies and procedures and conducts job responsibilities in accordance with the standards set out in the Companies Code of Ethical Conduct, Compliance Agreement, Sexual Harassment Policy or any of its policies and procedures, applicable federal and state laws, and applicable professional standards.
• Maintains regular and timely attendance, reports to work as scheduled and as required to meet the needs of the Company and assures time worked and/or time-off is recorded properly.
• Exercises care, proper use and maintenance of department equipment and supplies and identifies unsafe conditions and makes appropriate adjustments.
• Maintains order, cleanliness and safety at work.
• Performs other duties as assigned.

Skills

Data entry

Administrative support

Confidentiality

Communication

Tools

Oracle HCM

Job description

HR Operations Assistant (JN -072026-425498) Irvine, California

Salary: USD27 - USD31 per hour

Temporary HR Operations Assistant needed for an education organization in Irvine. This is a ON SITE role.

This role will report to the Manager, HR Operations team.

The Human Resources Assistant's key role is to support the associates during their employment life cycle. This is done by correctly entering and maintaining data in the Oracle HCM system. The administrative data management includes onboarding - new hire process, status changes, and employment terminations. The HR Assistant will also collect data for routine audits for Payroll, Legal, etc. Much of this work is highly confidential and critically important. The Human Resources Assistant must work successfully with applicants/associates, members of management, and HR team members.

• Performs a wide range of duties related to processing and maintaining associate data.
• Interacts with and provides information to job applicants, associates, management and public/private agencies.
• Maintains high standards of confidentiality of all associate information.
• Provides administrative and operational support to members of the HR team.
• Demonstrates courtesy, diplomacy and tact in interactions with internal and external customers.
• Adheres to College/University policies and procedures and conducts job responsibilities in accordance with the standards set out in the Companies Code of Ethical Conduct, Compliance Agreement, Sexual Harassment Policy or any of its policies and procedures, applicable federal and state laws, and applicable professional standards.
• Maintains regular and timely attendance, reports to work as scheduled and as required to meet the needs of the Company and assures time worked and/or time-off is recorded properly.
• Exercises care, proper use and maintenance of department equipment and supplies and identifies unsafe conditions and makes appropriate adjustments.
• Maintains order, cleanliness and safety at work.
• Performs other duties as assigned.

Pay is $27.00-$31.00 an hour