HR Operations Administrative Specialist

Port of Seattle; Seattle (WA); Hybrid; USD 49,000 - 66,000; Full time

Benefits offered by this job

Healthcare

Paid Vacation

Paid Sick Leave

Holidays

Pension/Retirement

Hybrid work

Parental Leave

Tuition reimbursement

Equity & Inclusion

Job summary

The Port of Seattle is seeking an Administrative Assistant in the Human Resources department to provide comprehensive support to HR leaders and teams. The role involves coordinating calendars, meetings, onboarding/offboarding, purchasing, budgeting, and timekeeping, with a commitment to equity and excellent customer service.

Expect a hybrid/in-office environment with at least three days on-site. Washington residency requirements apply, and TSA/FBI background checks are part of the process.

Qualifications

• Two years of administrative support experience in a department setting.
• Experience supporting HR processes including onboarding and offboarding.
• Advanced knowledge of Microsoft Office Suite and office procedures.

Responsibilities

• Provide comprehensive administrative support to HR leaders and teams.
• Coordinate calendars, meetings, events, and travel as needed.
• Support HR operations across employee lifecycle including onboarding/offboarding.
• Manage purchasing, invoicing, vendor coordination, and financial admin tasks.
• Assist with budget and workforce records, timekeeping, and policy compliance.
• Identify process improvements and contribute to an inclusive workplace culture.

Skills

Microsoft Office Suite

Organizational skills

Communication

Analytical skills

Customer service

Problem-solving

Job description

The Port of Seattle is seeking an Administrative Assistant in the Human Resources department to provide comprehensive support to HR leaders and teams. The role involves coordinating calendars, meetings, onboarding/offboarding, purchasing, budgeting, and timekeeping, with a commitment to equity and excellent customer service.

Expect a hybrid/in-office environment with at least three days on-site. Washington residency requirements apply, and TSA/FBI background checks are part of the process.