HR Onboarding Specialist

FALCON HOME HEALTH AND HOSPICE; Richardson (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Empower is seeking an Onboarding Coordinator to welcome and integrate new employees, coordinating with departments to ensure a smooth onboarding experience and alignment with company policies and culture.

You will handle paperwork, IT setup, workspace preparation, training scheduling, and ongoing support, while maintaining compliance and accurate records to help new hires feel valued from day one.

Qualifications

• Bachelor's degree or equivalent experience in HR, business, or a related field.
• Prior experience in HR, onboarding, or a similar coordination role is preferred.
• Strong interpersonal and communication skills.
• Excellent organizational and time-management abilities.
• Familiarity with HR software and tools is a plus.
• Knowledge of HR policies and employment regulations.
• Detail-oriented and able to maintain confidentiality.
• Ability to work independently and as part of a team.

Responsibilities

• Coordinate and facilitate the onboarding orientation program for new employees.
• Manage all necessary paperwork, documentation, and compliance requirements for new hires (I-9, W-4s, etc).
• Prepare workspaces and ensure equipment and workspace arrangements are ready on day one.
• Schedule and coordinate training sessions with department heads as needed.
• Act as point of contact for new employees addressing questions and providing support.
• Coordinate with IT to set up user accounts and email access for new hires.
• Assist new employees in understanding benefits, policies, and procedures.
• Collect feedback to continually improve the onboarding process and adjust as needed.
• Ensure onboarding activities comply with laws and maintain accurate records.

Skills

Interpersonal skills

Organizational skills

Time-management

Confidentiality

Education

Bachelor's degree or equivalent experience in HR, business, or a related field

Tools

HR software

Job description

At Empower, we are proud to serve as a one-stop-shop business partner for healthcareorganizations to support their administrative and employer needs. We strive to be morethan a workplace, but also a community, where every voice is heard, and every teammember is valued. Our team is driven by a shared mission to create a positive impact onhealthcare organizations and the lives they touch. Join our team today to be part of ourmission!

GENERAL PURPOSE:

The onboarding coordinator willplay a critical role in welcoming and integrating new employees into ourorganization. The Onboarding Coordinator will work closely with variousdepartments to ensure a smooth and efficient onboarding process for new hires.This position requires excellent communication, organizational skills, andattention to detail.

ESSENTIAL FUNCTIONS:

NewEmployee Orientation:

• Coordinate and facilitate the onboarding orientation program fornew employees, including introductions to company policies, culture, and mission.

Paperworkand Documentation:

• Manage all necessary paperwork, documentation, and compliancerequirements for new hires, including I-9 forms, W-4s, and any other necessarydocuments.

PreparingWorkspaces:

• Ensure that new employees have all the necessary equipment,supplies, and workspace arrangements ready on their first day.

Trainingand Development:

• Collaborate with department heads to schedule and coordinatetraining sessions for new employees as needed.

Mentorshipand Support:

• Act as a point of contact for new employees to address questionsand concerns during their onboarding period, offering guidance and support asrequired.

IT Setup:

• Coordinate with the IT department to set up user accounts, emailaddresses, and access to company systems for new hires.

Benefitsand Policies:

• Assist new employees in understanding company benefits, policies, and procedures.

Feedbackand Improvement:

• Collect feedback from new hires to continually improve theonboarding process and make necessary adjustments.

Compliance:

• Ensure that all onboarding activities are compliant with local,state, and federal laws and regulations.
• Record Keeping: Maintain accurate and up-to-date records of allonboarding activities, documentation, and training completion.

QUALIFICATIONS:

• Bachelor's degree or equivalent experience in HR, business, or arelated field.
• Prior experience in HR, onboarding, or a similar coordination roleis preferred.
• Strong interpersonal and communication skills.
• Excellent organizational and time-management abilities.
• Familiarity with HR software and tools is a plus.
• Knowledge of HR policies and employment regulations.
• Detail-oriented and able to maintain confidentiality.
• Ability to work independently and as part of a team.
• The Onboarding Coordinator plays a vital role in ensuring newemployees have a positive experience when joining the company. If you are adetail-oriented, organized, and people-oriented professional, we encourage you to apply and contribute to our growing team.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities.