HR Onboarding Pro: Streamline New-Hire Success

Window Nation; Fulton (MD); On-site; USD 55,000 - 75,000; Full time

Job summary

Window Nation seeks an HR Onboarding Specialist to own and improve the new-hire onboarding experience. The role blends administration, communication, problem-solving, and process design in a fast-paced environment.

The ideal candidate will enhance workflows, support new hires and managers, and partner with HR peers to deliver a smoother onboarding journey. Strong attention to detail and collaboration are essential in this hands-on role.

Qualifications

• Bachelor's degree required or equivalent combination of education and experience.
• At least two years of experience in HR operations, onboarding, recruiting operations, or similar high-volume roles.

Responsibilities

• Manage onboarding from initiation through start date, ensuring all requirements are completed accurately and on time.
• Monitor onboarding progress, identify delays, and take action to keep new hires on schedule.
• Serve as primary contact for new hires, providing clear communication, timely follow-up, and support.
• Partner with hiring managers, recruiters, HR partners, and stakeholders to share progress, communicate risks, and resolve requirements.
• Administer and monitor background screenings and other pre-employment requirements, troubleshooting issues as needed.
• Maintain accurate employee and onboarding data across HR systems in a highly manual, evolving environment.
• Identify recurring issues, inefficiencies, and unnecessary manual work; investigate root causes and recommend practical solutions.
• Regularly review workflows, communications, resources, and processes for accuracy, efficiency and effectiveness.
• Support onboarding technology and automation through operational expertise, testing, process design, and translation of system capabilities into effective workflows.
• Lead assigned process improvements from identification through implementation, partnering with technical and cross-functional teams as needed.
• Help facilitate the two-day New Manager Onboarding program.
• Perform other HR-related duties based on business and team needs.

Skills

Onboarding

HR Operations

Cross-functional coordination

MS Excel

HRIS/ATS (UKG preferred)

Communication skills

Data management

Attention to detail

Education

Bachelor's degree in Human Resources, Business, or related field

BS/BA in Psychology, HR Management, or Organizational Development (preferred)

Tools

Microsoft Office

HRIS and ATS platforms

Job description

Window Nation seeks an HR Onboarding Specialist to own and improve the new-hire onboarding experience. The role blends administration, communication, problem-solving, and process design in a fast-paced environment.

The ideal candidate will enhance workflows, support new hires and managers, and partner with HR peers to deliver a smoother onboarding journey. Strong attention to detail and collaboration are essential in this hands-on role.