HR Coordinator (ANC Airport Location )

Akima; Anchorage, Northern (AK, KY); Hybrid; USD 52,000 - 72,000; Full time

Job summary

Pegasus Aviation Services, an Akima company, is seeking an HR Coordinator to manage confidential employee information, support DOT/FAA compliance, and assist with recruiting and onboarding.

This role suits a detail-oriented professional who thrives in a fast-paced aviation environment and collaborates with cross-functional teams. You will gain exposure to HR operations, compliance programs, and career growth opportunities within Pegasus.

Qualifications

• Maintain strict confidentiality and exercise discretion.
• Fluent in English with strong communication skills.
• Excellent organizational abilities and multitasking.
• Adapt to changing schedules and operational priorities.
• Experience with HR systems like iCIMS or Verified Credential is a plus.

Responsibilities

• Maintain confidential employee and compliance records, including DOT/FAA files, HRIS documentation, and accounting records.
• Assist with recruiting, onboarding, badging, hearing tests, and scheduling pre-employment interviews.
• Support DOT Random Drug and Alcohol Program compliance and documentation.
• Coordinate with operational teams to align HR processes with fluctuating schedules and priorities.
• Generate reports and correspondence to support management decision-making.
• Leverage HR and administrative systems (iCIMS, Verified Credential, Excel, Costpoint, QuickBooks) efficiently.
• Assist with special projects, audit-ready documentation, and overflow administrative tasks.
• Provide support in administrative areas outside HR as directed by management.
• Perform other duties as assigned; work overtime as needed.

Skills

Confidentiality & discretion

Attention to detail

English fluency

Organizational skills

Adaptability

Education

High school diploma or GED

Tools

iCIMS

Verified Credential

Excel

Costpoint

QuickBooks

Job description

Join our HR team! As an HR Coordinator, you’ll manage confidential employee information, support DOT/FAA compliance, and assist with recruiting and onboarding. This role is ideal for a detail-oriented, flexible professional who thrives in a fast-paced aviation environment. You’ll gain exposure to HR operations, compliance programs, and cross-functional projects, providing a strong foundation for career growth.

Responsibilities

• Maintain confidential employee and compliance records, including DOT/FAA files, HRIS documentation, and accounting records.
• Assist with recruiting, onboarding, badging, hearing tests, and scheduling pre-employment interviews.
• Support DOT Random Drug and Alcohol Program compliance and documentation.
• Coordinate with operational teams to align HR processes with fluctuating schedules and operational priorities.
• Generate reports and correspondence to support management decision-making.
• Leverage HR and administrative systems (iCIMS, Verified Credential, Excel, Costpoint, QuickBooks) efficiently.
• Assist with special projects, audit-ready documentation, and overflow administrative tasks.
• Provide support in operational or administrative areas outside HR as directed by management.
• Perform other duties as assigned; work occasional overtime and remain flexible to meet operational needs.

Qualifications

• High school diploma or GED; valid driver’s license; 18+ years old; U.S. citizen or work eligible.
• Ability to maintain strict confidentiality and exercise discretion.
• Fluent in English (read, write, speak, understand).
• Strong organizational skills; ability to multitask, prioritize, and adapt to changing operational needs.
• Proficient in MS Office and HR systems such as iCIMS and Verified Credential; familiarity with administrative software preferred.
• Resourceful, proactive, and results-oriented.
• Airport badge and US Customs clearance required.
• Must pass pre-employment drug screen.

Preferred Qualifications

• Prior HR or administrative experience, ideally in aviation or operational support.
• Familiarity with DOT/FAA compliance, HR reporting, and administrative software (Excel, Costpoint, QuickBooks).
• Experience in high-volume, fast-paced environments.

Physical Demands & Work Environment

• Regularly sit and operate a keyboard/phone; occasionally reach, lift, or move up to 25 lbs.
• Visual acuity for close, distance, peripheral, and focus adjustment.
• Primarily office-based; may occasionally work in operational areas.

Compliance and Confidentiality

• Handle sensitive employee and company information with discretion.
• Ensure compliance with federal, state, and company regulations.
• Maintain accurate, audit-ready documentation.

Job ID

2026-25175

Work Type

On-Site

Company Description

Work Where it Matters

Pegasus Aviation Services, an Akima company, is not just another aviation contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At Pegasus, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders, Pegasus provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers, Pegasus delivers efficient, flexible, and safe aviation services as it supports domestic and international passenger and freighter airlines.

As a Pegasus employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.