HR Administration & Compliance Specialist

Certified Aviation Services, LLC; Birmingham (AL); On-site; USD 42,000 - 52,000; Full time

Job summary

Certified Aviation Services, LLC (CAS) in Birmingham, AL is seeking an HR Administration & Compliance Specialist to provide day-to-day HR administrative support at our on-site facility. You will manage employee records, forms, onboarding, training documentation, and compliance tracking in a fast-paced environment.

Responsibilities include processing employee action forms, updating HRIS data, coordinating interviews, and maintaining confidential information.

Qualifications

• High school diploma or equivalent required.
• 2 years of HR administrative or related experience preferred.
• Strong organizational and follow-up skills.
• High attention to detail.
• Good written and verbal communication.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Ability to handle confidential information.

Responsibilities

• Process and route Employee Action Forms (PAFs) for new hires, transfers, promotions, pay changes, status changes, and terminations.
• Update employee information in HRIS and other company systems.
• Track missing or incomplete employee paperwork and follow up.
• Assist HR with payroll documentation and employee data changes.
• Maintain confidentiality of employee information.
• Coordinate with supervisors regarding missing forms, signatures, or documentation.
• Schedule interviews, meetings, orientations, and training.
• Maintain HR calendars and tracking logs.
• Assist with employee events and HR initiatives.

Skills

Organizational skills

Attention to detail

Communication

Time management

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Outlook

HRIS systems

Job description

HR Administration & Compliance SpecialistCertified Aviation Services, LLC (CAS) — Birmingham, AlabamaEmployment Type: Full-TimeWork Location: 100% On-SiteDepartment: Human ResourcesIndustry: Aviation / Aircraft Maintenance, Repair & Overhaul (MRO)Reports To: Human Resources DirectorPOSITION SUMMARYCertified Aviation Services, LLC (CAS) is seeking a highly organized and dependable HR Administration & Compliance Specialist to provide day-to-day administrative support to the Human Resources team at our Birmingham aircraft maintenance facility.The Specialist will assist HR with employee records, Employee Action Forms, recruiting, onboarding, training documentation, compliance tracking, and general HR administration.This is a hands-on support role focused on keeping HR documentation accurate, organized, and current while assisting the HR Manager with daily administrative needs.Key ResponsibilitiesProcess and route Employee Action Forms (PAF's) for new hires, transfers, promotions, pay changes, status changes, and terminations.Update employee information in HRIS and other company systems.Track missing or incomplete employee paperwork and follow up.Assist HR with payroll documentation and employee data changes.Maintain confidentiality of employee information.Collect and file copies of licenses, certificates, training records, and other employee qualifications as directed by HR, Training, or Quality.Help keep employee qualification and training information current in tracking systems.Monitor upcoming expirations and provide reminders to HR and the appropriate department.Serve as a first point of contact for routine HR administrative questions.Assist employees with locating documents or completing routine paperwork.Coordinate with supervisors regarding missing forms, signatures, or documentation.Assist with employee communications and HR activities.Escalate employee relations, disciplinary, leave, compensation, or other sensitive matters to HR management.Answer phones and respond to routine HR emails.Schedule interviews, meetings, orientations, and training.Maintain HR calendars and tracking logs.Assist with employee events and HR initiatives.Prepare, copy, scan, file, and distribute HR documents.Assist with special projects and other duties assigned by HR management.High school diploma or equivalent.2 years of HR administrative or related experience preferred.Strong organizational and follow-up skills.High attention to detail.Good written and verbal communication.Proficiency with Microsoft Office, especially Excel and Outlook.Ability to handle confidential information.Dependable and professional.Ability to work in a fast-paced environment.Willingness to learn aviation and CAS-specific processes.Must be available to work full-time and on-site in Birmingham, Alabama.ROLE EXPECTATIONSThis position is intended to be an HR support resource, not the primary owner of HR or compliance.HR management will continue to handle employee relations, investigations, disciplinary matters, policy interpretation, regulatory decisions, compliance oversight, and management guidance.The HR Administration & Compliance Specialist will help ensure that the administrative work behind those functions is completed accurately, organized, and on time.