HR Onboarding & Admin Coordinator

Automatic Data Processing, Inc.; Naples (FL); On-site; USD 38,000 - 48,000; Full time

Job summary

Moorings Park is hiring an Administrative Coordinator in the Human Resources department to provide administrative support, coordinate onboarding, maintain accurate records, and assist with compliance and HR initiatives across the organization. The role acts as a primary contact for candidates, new hires, and partners, coordinating onboarding activities and ensuring smooth processes.

The ideal candidate will have strong communication skills, a background in general business/secretarial studies,

Qualifications

• Excellent oral and written communication skills in English.

Responsibilities

• Provide professional and welcoming experience for partners, applicants, and visitors contacting the HR department.
• Maintain confidentiality of all personnel, compensation, medical, and organizational information.
• Provide administrative support and backup assistance to members of the Human Resources team.
• Coordinate full-cycle pre-employment onboarding activities for newly hired partners.
• Initiate and monitor background checks, drug screenings, employment verifications, and other pre-employment requirements.
• Serve as a liaison between candidates, hiring managers, recruiter, and HR Business Partners throughout the onboarding process.
• Maintain regular communication with candidates to ensure all pre-employment requirements are completed timely.
• Create a welcoming and engaging experience for new hires, ensuring they feel informed, supported, and prepared prior to their first day of employment.
• Coordinate new hire orientations and assist with preparation of onboarding materials and documentation.
• Ensure completion and proper maintenance of onboarding records in accordance with company policies and regulatory requirements.
• Manage calendars, schedules, and logistics for Human Resources meetings, training sessions, and department events.
• Prepare meeting agendas, presentation materials, reports, and meeting minutes as requested.
• Coordinate monthly HR meetings and events
• Maintain HR department files, records, and correspondence.
• Assist Human Resources with recruitment and wellness events, job fairs, and hiring initiatives.
• Assist with the organization's Motor Vehicle Record (MVR) and driver's license compliance program.
• Assist with internal audits related to employee records, onboarding documentation, benefits administration, licensure, certifications, and compliance requirements.
• Review personnel files for completeness and accuracy and identify documentation deficiencies.
• Prepare audit reports and track corrective actions as directed.
• Support compliance with organizational policies and applicable employment regulations.
• Assist with and independently coordinate Human Resources projects, initiatives, and process improvement efforts.

Skills

Communication

Time management

Discretion

Technical aptitude

Organizational skills

Multi-tasking

Education

Two years college or equivalent

General Business/Secretarial courses

Tools

Excel

PowerPoint

Outlook

Job description

Moorings Park is hiring an Administrative Coordinator in the Human Resources department to provide administrative support, coordinate onboarding, maintain accurate records, and assist with compliance and HR initiatives across the organization. The role acts as a primary contact for candidates, new hires, and partners, coordinating onboarding activities and ensuring smooth processes.

The ideal candidate will have strong communication skills, a background in general business/secretarial studies,