HR & Office Operations Specialist

Kotzebueira; Northern (KY); Hybrid; USD 52,000 - 70,000; Full time

Job summary

Native Village of Kotzebue is seeking a skilled HR and Administrative Coordinator to coordinate personnel administration, recruitment, onboarding, benefits, records, and training tracking. The role supports the Executive Director and oversees office operations and purchasing.

You will supervise administrative and custodial staff, arrange travel, maintain confidentiality, ensure policy compliance, and contribute to program support including the Hunter Support Program.

Qualifications

• Associate’s degree in HR, administration, or related field.
• Three (3) years of progressively responsible experience in human resources administration, office administration, executive support, personnel coordination, or similar work.
• Supervisory experience and experience in Tribal government, nonprofit, or public-sector preferred.
• A combination of relevant education and experience may be considered.

Responsibilities

• Administers personnel records and maintains confidential employee files and HR documentation.
• Coordinates recruitment activities, including job postings, applicant tracking, interview scheduling, reference checks, and hiring documentation.
• Facilitates onboarding and offboarding processes, including orientation, personnel forms, system access, and required documentation.
• Coordinates employee benefits enrollment, changes, communications, and related administrative activities.
• Maintains records of employee training, certifications, licenses, policy acknowledgments, and compliance requirements.
• Assists in the implementation and administration of personnel policies, procedures, and employee communications.
• Provides administrative support to the Executive Director, including scheduling, correspondence, meeting coordination, and special projects.
• Coordinates office operations, purchasing activities, vendor relationships, supplies, equipment, and administrative services.
• Arranges and coordinates employee, Board, committee, and program travel, including reservations, itineraries, reimbursements, and related documentation.
• Administers and maintains records associated with the Hunter Support Program and related activities.
• Develops, maintains, and improves administrative filing systems, records management practices, and office procedures.
• Supervises and evaluates the work of assigned administrative support and custodial staff.
• Hosts and participates in regular meetings to ensure effective communications about Tribal matters.
• Maintains a positive work environment by motivating team members, fostering teamwork, and addressing conflicts.
• Prepares reports, correspondence, spreadsheets, and other administrative documents.
• Assists with audits, compliance reviews, records requests, and special projects.
• Maintains confidentiality of personnel, organizational, and Tribal information.
• Performs other duties as assigned.

Skills

Supervising staff

Time management

Recordkeeping

Customer service

Communication

Education

Associate’s degree in HR/Administration

Tools

MS Office

HRIS systems

Recordkeeping software

Job description

Native Village of Kotzebue is seeking a skilled HR and Administrative Coordinator to coordinate personnel administration, recruitment, onboarding, benefits, records, and training tracking. The role supports the Executive Director and oversees office operations and purchasing.

You will supervise administrative and custodial staff, arrange travel, maintain confidentiality, ensure policy compliance, and contribute to program support including the Hunter Support Program.