Senior Executive Assistant & Operations Lead

UNAVAILABLE; Kotzebue (AK); On-site; USD 85,000 - 115,000; Full time

Job summary

NANA in Kotzebue seeks a Senior Executive Assistant to provide comprehensive executive, administrative, operational, and financial support for the Kotzebue office. This role oversees front desk operations and the Administrative Coordinator, and coordinates meetings, events, and key initiatives with leadership, shareholders, vendors, and partners.

The position manages medical, burial, homeless travel programs, and budget tracking while ensuring confidentiality and professionalism in all

Qualifications

• Must be a NANA Shareholder.
• Bachelor’s degree in business administration or related field.
• Minimum of five (5) years of relevant work experience directly supporting senior level executives.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook). (Testing will be conducted to assess candidates’ proficiency.)
• Expert level verbal and written communication skills.
• Exceptional organizational skills and impeccable attention to detail.
• High degree of professionalism in interacting with diverse groups of people, board members, senior executives, staff, community leaders, partners, Shareholders, etc.
• Ability to complete a high volume of tasks and projects and work independently with minimal guidance.
• Alaska Driver’s license with an insurable driving record acceptable to NANA’s insurance carriers.
• Familiar with the geography, culture and people of NANA Region.

Responsibilities

• Provides high-level executive and operational support to the Board of Directors, President/CEO and leadership teams.
• Oversees front desk operations, customer service functions, and assigned staff, ensuring professional reception coverage and timely inquiries.
• Provides work direction, training, coaching, and performance feedback for administrative staff.
• Coordinates and provides guidance to on-call staff, including scheduling support and task follow-up.
• Oversees administration of medical, burial, homeless assistance, and related programs per guidelines.

Skills

Executive support

Communication skills

Organizational skills

Discretion

Professionalism

Time management

Problem-solving

Independent work

Driving license

Regional familiarity

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Office

Job description

NANA in Kotzebue seeks a Senior Executive Assistant to provide comprehensive executive, administrative, operational, and financial support for the Kotzebue office. This role oversees front desk operations and the Administrative Coordinator, and coordinates meetings, events, and key initiatives with leadership, shareholders, vendors, and partners.

The position manages medical, burial, homeless travel programs, and budget tracking while ensuring confidentiality and professionalism in all