Human Resources Coordinator

Kotzebueira; Northern (KY); Hybrid; USD 52,000 - 70,000; Full time

Job summary

Native Village of Kotzebue is seeking a skilled HR and Administrative Coordinator to coordinate personnel administration, recruitment, onboarding, benefits, records, and training tracking. The role supports the Executive Director and oversees office operations and purchasing.

You will supervise administrative and custodial staff, arrange travel, maintain confidentiality, ensure policy compliance, and contribute to program support including the Hunter Support Program.

Qualifications

• Associate’s degree in HR, administration, or related field.
• Three (3) years of progressively responsible experience in human resources administration, office administration, executive support, personnel coordination, or similar work.
• Supervisory experience and experience in Tribal government, nonprofit, or public-sector preferred.
• A combination of relevant education and experience may be considered.

Responsibilities

• Administers personnel records and maintains confidential employee files and HR documentation.
• Coordinates recruitment activities, including job postings, applicant tracking, interview scheduling, reference checks, and hiring documentation.
• Facilitates onboarding and offboarding processes, including orientation, personnel forms, system access, and required documentation.
• Coordinates employee benefits enrollment, changes, communications, and related administrative activities.
• Maintains records of employee training, certifications, licenses, policy acknowledgments, and compliance requirements.
• Assists in the implementation and administration of personnel policies, procedures, and employee communications.
• Provides administrative support to the Executive Director, including scheduling, correspondence, meeting coordination, and special projects.
• Coordinates office operations, purchasing activities, vendor relationships, supplies, equipment, and administrative services.
• Arranges and coordinates employee, Board, committee, and program travel, including reservations, itineraries, reimbursements, and related documentation.
• Administers and maintains records associated with the Hunter Support Program and related activities.
• Develops, maintains, and improves administrative filing systems, records management practices, and office procedures.
• Supervises and evaluates the work of assigned administrative support and custodial staff.
• Hosts and participates in regular meetings to ensure effective communications about Tribal matters.
• Maintains a positive work environment by motivating team members, fostering teamwork, and addressing conflicts.
• Prepares reports, correspondence, spreadsheets, and other administrative documents.
• Assists with audits, compliance reviews, records requests, and special projects.
• Maintains confidentiality of personnel, organizational, and Tribal information.
• Performs other duties as assigned.

Skills

Supervising staff

Time management

Recordkeeping

Customer service

Communication

Education

Associate’s degree in HR/Administration

Tools

MS Office

HRIS systems

Recordkeeping software

Job description

Coordinates a variety of human resources, administrative, and operational functions in support of the
Village’s programs and services. Serves as the primary coordinator for personnel administration,
recruitment, onboarding, benefits administration, records management, employee training tracking, and
compliance-related activities. Provides administrative support to the Executive Director, oversees office
operations and purchasing, coordinates travel arrangements, and administers assigned programs and
projects. Supervises administrative support and custodial staff and ensures efficient office operations,
accurate recordkeeping, and consistent application of administrative and personnel procedures. Upholds
the organization’s mission, and values as well as demonstrate an understanding of and compliance with
organization’s policies and procedures.

DUTIES AND RESPONSIBILITIES

• Administers personnel records and maintains confidential employee files and human resources documentation.
• Coordinates recruitment activities, including job postings, applicant tracking, interview
  scheduling, reference checks, and hiring documentation.
• Facilitates employee onboarding and offboarding processes, including orientation, personnel
  forms, system access, and required documentation.
• Coordinates employee benefits enrollment, changes, communications, and related administrative
  activities.
• Maintains records of employee training, certifications, licenses, policy acknowledgments, and
  compliance requirements.
• Assists in the implementation and administration of personnel policies, procedures, and
  employee communications.
• Provides administrative support to the Executive Director, including scheduling, correspondence,
  meeting coordination, and special projects.
• Coordinates office operations, purchasing activities, vendor relationships, supplies, equipment,
  and administrative services.
• Arranges and coordinates employee, Board, committee, and program travel, including
  reservations, itineraries, reimbursements, and related documentation.
• Administers and maintains records associated with the Hunter Support Program and related
  activities.
• Develops, maintains, and improves administrative filing systems, records management practices,
  and office procedures.
• Supervises and evaluates the work of assigned administrative support and custodial staff. ff effectiveness by recruiting, selecting, orienting, training, coaching, counseling, and disciplining; communicating values, strategies, and objectives; assigning accountabilities; planning, monitoring, and appraising job results; developing a climate for offering information and opinions; integrating functional objectives; and providing and participating in educational opportunities.
• Hosts and participates in regular meetings to ensure effective communications about Tribal
  matters.
• Maintains a positive work environment by motivating team members, fostering teamwork,
  and addressing and resolving conflicts.
• Prepares reports, correspondence, spreadsheets, and other administrative documents.
• Assists with audits, compliance reviews, records requests, and special projects.
• Maintains confidentiality of personnel, organizational, and Tribal information.
• Performs other duties as assigned.

PERSONAL TRAITS

Employees of the Native Village of Kotzebue are expected to promote the organization’s mission and vision. Employees are expected to demonstrate integrity, professionalism, accountability, cooperation with and consideration of others.

KNOWLEDGE AND SKILLS

All employees are expected to have general knowledge of Alaskan Native culture, traditions, history, and needs as well as customer service skills and the ability to manage their time and organize their work to ensure efficient performance. In addition, all employees should have a general knowledge of computers, copiers, fax machines, and typical software, the ability to follow policy, procedure, instruction, communicate regularly with their supervisors, and the ability to understand and manage confidentiality.

Knowledge of:

• Traditional forms of government and tribal customs and traditions.
• Applicable federal and tribal laws, regulations, requirements, principles, and practices of
  management and Human Resources.
• Human resources administration principles and practices.
• Personnel records management and document retention requirements.
  Recruitment, onboarding, benefits administration, and employee support processes.
• Office administration, business operations, and organizational procedures.
• Employee training, compliance tracking, and records management practices.
• Purchasing, inventory control, and vendor coordination practices.
  Modern office technology, software applications, and database systems.
  Confidentiality requirements and records management principles.

Skill in:

• Supervising developing, coaching, and evaluating staff.
• Organizing, coordinating, and prioritizing multiple assignments and deadlines.
• Maintaining accurate records and personnel documentation.
• Preparing correspondence, reports, spreadsheets, and administrative documents.
• Customer service and interpersonal communication.
• Operating office technology and business software applications.
  Problem-solving and process improvement.

Ability to:

• Maintain confidentiality and exercise discretion when handling sensitive personnel and
• organizational information.
• Interpret and apply personnel policies, procedures, and administrative guidelines.
• Establish and maintain effective working relationships with employees, applicants, Tribal
  leadership, vendors, and community members.
• Coordinate multiple projects and administrative activities simultaneously.
• Communicate effectively both verbally and in writing.
• Project professionalism in interacting with diverse groups of people.
• Work independently while exercising sound judgment and attention to detail.
• Provide professional and responsive support to employees, leadership, and the public.
• Ensure accurate records management and compliance with organizational requirements.

MINIMUM QUALIFICATIONS

• Associate’s degree in Human Resources, Business Administration, Public Administration, Office
• Administration, Tribal Administration, or a related field
• Three (3) years of progressively responsible experience in human resources administration, office
  administration, executive support, personnel coordination, or similar work.
• Supervisory experience and experience working in a Tribal government, nonprofit organization,
  or public-sector environment are preferred.
• A combination of relevant education and experience may be considered.

ADDITIONAL REQUIREMENTS OR CREDENTIALS

• Must have a valid Alaska’s Drivers License